CAAWS Request for Proposals
CAAWS – Request for: Writer; Gender Based Analysis/Gender Mainstreaming e-module
Request Date: July 5, 2019
Closing Date and Time: July 29th, 2019 at 17:00 ET
Contact Name: Holly Abraham, Program Manager
Address Enquiries to: email@example.com
CAAWS is issuing a request for proposals to procure professional writing services to produce the content for a 60-75-minute e-module training on Gender Based Analysis (GBA+)/Gender Mainstreaming for sport organizations.
CAAWS staff will lead the project team comprised of the writer and an e-module developer (‘Authored Content’ developer). CAAWS will receive guidance from an Advisory Committee to support content direction.
The Canadian Association for the Advancement of Women in Sport and Physical Activity (CAAWS) is dedicated to creating an equitable and inclusive Canadian sport and physical activity system that empowers girls and women – as active participants and leaders – within and through sport. CAAWS strives to accelerate the retention and advancement of girls and women in sport and physical activity in Canada through three key areas of focus: retaining girls in sport, increasing female leadership in sport, and influencing the influencers. With a focus on systemic change, we partner with governments, organizations and leaders to challenge the status quo and to advance solutions that result in measurable change.
In alignment with the government of Canada’s goal to achieve gender equity in the Canadian Sport System by 2035, CAAWS will lead the development of a professional development opportunity for the Canadian sport sector. Across all levels of sport and all roles, this e-module training will help participants develop the knowledge and competencies they require to consistently account for gender in their day-to-day decisions. This initiative will support the sport system leaders to identify how different groups of people experience the same situation differently and help decision makers identify risks, opportunities and appropriate mitigation strategies to make equitable decisions.
The successful candidate will be expected to deliver the final e-module content in the format of a full script in MS Word (with citations). The full script should be completed in the spoken word format ready to be converted to an e-module by an instructional designer.
To assist with the creation of the above, CAAWS will provide the following documents to the successful candidate:
• A research report of up to date environmental scan and literature review (Writer may be required to conduct further research to support writing)
• A draft content outline with links to existing resources and templates
• A creative brief outlining target audience, tone, learning outcomes and key messages
Scope of Work:
Responsibilities within the contract include:
• Attend a kick-off meeting with the project team to align on scope, priorities, workplan and deliverables;
• Review relevant project documents provided by CAAWS;
• Develop the content for a 60-75-minute e-module based on evidence and reflecting CAAWS’s guidance and best-practice in instructional design;
o Complete two drafts, pilot-ready content, and final content within timeframe required;
o Integrate feedback provided by CAAWS staff and the Advisory Committee into the drafts and final content;
o Illustrate gender equity, diversity, inclusion, intersectionality, and unconscious bias concepts using scenarios and examples relevant to sport organizations’ leaders, coaches, officials and volunteers;
• Link content to existing relevant resources and tools;
• Provide bi-weekly updates and attend meetings as required
• Proficiency in converting academic research to eLearning content
• Course writing skills
• Expertise in applications of gender equity, diversity and inclusion concepts
• Familiarity with the Canadian sport system
• Instructional design
• Script writing
• E-module program design
This project is expected to commence as soon as possible. Key milestones include:
Key Milestones Jul ‘19 Aug ’19 Sept ‘19 Oct ‘19 Nov ‘19 Dec ‘19
RFP submission deadline 29
Draft content outline, research report and creative brief sent to writer
Draft #1 from writer
Draft #2 from writer
Final content revisions and delivery of product
Proposal submission requirements
1. Proposals should be submitted electronically in PDF or Word by 17:00 ET on Monday, July 29th, 2019 to:
2. Enter “Writer; Gender Based Analysis/Gender Mainstreaming e-module” in the subject line
3. Proposals have a 10-page limit. For ease of reading use 1.5 spaces and 12-point font size.
All proposals must include:
• A cover letter;
• Experience and qualifications:
o Describe in detail your experience converting academic research into eLearning content
o Describe your level of knowledge/background in gender equity, diversity, inclusion, unconscious bias and intersectionality
o Describe your level of knowledge or experience in the Canadian sport context (if applicable).
• A project summary outlining your approach to accomplishing the Scope of Work;
• A detailed work plan including a description of the services to be provided and proposed budget; if there are activities within the proposed plan that are not covered by the proposed budget and would be an additional cost to CAAWS, please outline those activities and associated costs;
• A minimum of 3 samples of past work with client contact information to be used as references;
RFP_GBA+ Writer Page 4 of 4
• If the execution of work to be delivered under your RFP requires sub-contractors, this must be clearly stated in the proposal. The sub-contractors must be identified and the work that they will perform be identified.
Criteria for evaluating proposals
Proposals will be evaluated during the period of July 29th to August 7th, which may include a follow-up with shortlisted candidates and a request for additional information.
Elements of the proposals that will be evaluated, include (but are not limited to):
• Understanding of gender equity, inclusion, diversity, intersectionality and unconscious bias;
• Creative approach and direction;
• Project budget;
• Alignment with CAAWS’s guiding values;
• Ability to meet all standards and timelines noted in this document;
• Quality of references.
Selection and Negotiation
• Requests for further information from CAAWS may be necessary to support selection;
• The selected writer will be notified by Aug 7th, 2019;
• This contract will include remuneration in two phases:
o Phase I Aug 2019 – Oct 2019: content outline, draft 1 and draft 2
o Phase II Nov 2019 – Dec 2019: pilot-ready content and final product
Terms and Conditions
The successful candidate will be awarded a short-term professional services contract for the services identified in this RFP.
Issuance of this RFP does not commit CAAWS to award a contract or to pay any costs incurred in preparation of proposals responding to the RFP.
For the purposes of this proposal, the official language of progress reports, final reports, and general communications with CAAWS will be in English.