The Event Operations Assistant, Marketing and Promotions reports to the Manager, Events and Engagement and under the supervision of the Outreach, Promotions, and Community Partnership Coordinator, the incumbent provides event planning and operational support, with a focus on marketing, engagement, and community outreach.
Working in a fast-paced, team-oriented environment, the incumbent will deliver reliable, efficient, and detail-focused support while projecting a welcoming, positive, and professional image of the Faculty, Varsity Blues program, and the University of Toronto.
Key Responsibilities:
- Support the planning, coordination, and execution of on and off campus promotional initiatives and events, including collaborating with the outreach and promotions team, student athletes, and spirit groups.
- Act as the primary liaison for the on-site team, supporting live event operations and coordinating post-event wrap-up with a focus on detail and quality. Coordinate with on-site team to provide an engaging and entertaining event experience.
- Promote home events across U of T’s three campuses. Explore new strategies to engage the student body. Maintain and update promotional content for online event listings and digital display screens.
- Assist with event staffing needs by helping to coordinate schedules, support training sessions, and provide general guidance to work-study and other event staff during shifts.
- Other duties as assigned.
Education:
Completion of a post-secondary diploma or degree in Event Management, Sport Management, Recreation, Hospitality, Business Administration, or a related field or an equivalent combination of education and relevant experience.
Experience:
- Minimum of 1 year relevant experience in event coordination, administration, or operations support, preferably in a post-secondary, intercollegiate or sports-focused environment, or hospitality setting.
- Recent graduates with relevant co-op, internship, or volunteer experience may also be considered.
- Experience in promotions, marketing, and graphic design (Illustrator, Photoshop, InDesign, etc.) is considered an asset.
Other:
- Delivers high-quality, detail-focused work while managing competing demands, tight deadlines, and frequent interruptions.
- Comfortable working in dynamic environments and available for a flexible schedule, including evenings and weekends.
- Exercises discretion, good judgment, and takes initiative in problem-solving and decision-making.
- Demonstrated excellence in written and verbal communication, with the ability to work effectively with diverse groups.
- Works well in team settings with a collaborative approach and a willingness to take on responsibility and grow leadership capabilities.
Resume and cover letter to be emailed to: kpe.blues.jobs@utoronto.ca
Subject line should include title of position and your name.
Format: Event Operations Assistant, Marketing and Promotions – “Your Name”