The Event Operations Assistant reports to the Manager, Events and Engagement and under the supervision of an Events Coordinator, the incumbent provides event planning and operational support to all Faculty of Kinesiology and Physical Education events.
Working in a fast-paced, team-oriented environment, the incumbent will deliver reliable, efficient, and detail-focused support while projecting a welcoming, positive, and professional image of the Faculty, Varsity Blues program, and the University of Toronto.
Key Responsibilities:
- Support the planning, coordination, and execution of events for the Faculty of Kinesiology and Physical Education, including intercollegiate games and championships.
- Logistical responsibilities include preparing run-of-show documents, scripts, production files, setup plans, and facility requirements, as well as communicating with relevant stakeholders.
- Support on-site event operations by assisting the event lead and team during live events, and helping with post-event clean-up and follow-up tasks. Help ensure event activities follow basic guidelines and procedures provided by the supervisor.
- Assist with event staffing needs by helping to coordinate schedules, support training sessions, and provide general guidance to work-study and other event staff during shifts.
- Other duties as assigned.
Education:
Completion of a post-secondary diploma or degree in Event Management, Sport Management, Recreation, Hospitality, Business Administration, or a related field or an equivalent combination of education and relevant experience.
Experience:
1 year of relevant experience in event coordination, administration, or operations support, preferably in a post-secondary, intercollegiate or sports-focused environment, or hospitality setting.
Recent graduates with relevant co-op, internship, or volunteer experience may also be considered.
Other:
- Delivers high-quality, detail-focused work while managing competing demands, tight deadlines, and frequent interruptions.
- Comfortable working in dynamic environments and available for a flexible schedule, including evenings and weekends.
- Exercises discretion, good judgment, and takes initiative in problem-solving and decision-making
- Demonstrated excellence in written and verbal communication, with the ability to work effectively with diverse groups.
- Works well in team settings with a collaborative approach and a willingness to take on responsibility and grow leadership capabilities.
Resume and cover letter to be emailed to: kpe.events.team@utoronto.ca
Subject line should include title of position and your name.
Format: Event Operations Assistant – “Your Name”