Event Coordinator, Accommodation & Catering
Who We Are.
A not-for-profit organization, Skate Canada is the oldest and largest figure skating organization in the world and is recognized by the Government of Canada and the Canadian Olympic Committee (COC) as the governing body for the sport of figure skating in Canada.
Our People Shape Our Success.
At Skate Canada, we’re not just about skating—we’re about creating a vibrant, inclusive community where everyone feels like they belong and are empowered to thrive. As an equal opportunity employer, we celebrate diversity and warmly invite all qualified applicants to join our journey.
Position Overview.
Reporting to the Event Transportation & Accommodation Lead, the Event Coordinator, Accommodation & Catering will be responsible for the registration activities for all Skate Canada events hosted annually. Additionally, they will support the execution of event services and various other aspects of event delivery for these events.
Location.
This position will be located in the office of Skate Canada in Ottawa, ON at 261-1200 St. Laurent Boulevard. We offer a hybrid work model, with a requirement of working at least three days in the office per week.
Key Responsibilities.
- Lead accommodation process by determining room block requirements, liaise with third-party vendor regarding hotel selections, establish team/group placement, and complete portions of reconciliation.
- Lead the in-venue catering planning and execution for all events. Liaise with internal and external stakeholders as needed, including coordinating with relevant stakeholders for food and beverage requirements for various meetings and ancillary events.
- Collect and coordinate all event specific meeting requirements and oversee execution of all event meetings at accommodation and venue.
- Guide and oversee the accommodation and catering services teams at Skate Canada hosted events.
- Coordination of event technicians (music & announcers) and the live streaming team for all events, coordinating travel and hotel requirements with staff.
- Assist in all aspects of planning and execution, specifically related to venue services including room set up, internet, signage, event furniture & decor and Skate Canada event equipment & inventory.
- Assist in the preparation and shipping of event related materials & equipment and the associated distribution, set up, and tear down of all onsite event equipment & supplies.
- Assist department with event planning and execution pieces as required.
- Other duties as assigned by Manager. and/or Senior Director, Events and Production Services in Events
Qualifications, Experience and Key Skills.
- Post-Secondary diploma in Marketing, Sport Management, Business or similar educational background.
- Advanced MS Office Skills (Outlook, Word, Excel, and PowerPoint).
- Excellent organization skills with the ability to work accurately under tight deadlines and manage and oversee multiple projects/deadlines simultaneously.
- Demonstrated ability to take initiative, work independently and as part of a team.
- Strong written, oral, and interpersonal communication and documentation skills.
- Highly self-motivated and directed with keen attention to detail.
- Ability to provide service in both official languages is an asset.
- Ability to handle sensitive information in a professional and confidential manner.
- Positive, enthusiastic and energetic team player.
- Ability to work in a fast-paced, high-pressure environment.
Commitment.
- Travel, approximately four to six times per year for the purposes of executing meetings and events.
- Ability to work overtime as required in order to meet the fluctuating needs in a timely manner.
Compensation.
- The salary range for this position is between $49,268 – $61,585 with benefits package.
- Health Benefits: Drug, medical, vision, and dental coverage.
Timeline.
We sincerely thank all applicants for their interest. However, we will only contact those under consideration. Applications accepted on or before 6:00pm Monday, May 5, 2025. If you have any questions, please forward them to careers@skatecanada.ca. Please Indicate “Event Coordinator, Accommodation & Catering” in your cover letter.
Skate Canada is committed to ensuring our recruitment and selection processes and work environment are inclusive and barrier-free. At Skate Canada, we celebrate the diversity of all employees and believe that having a team of individuals with different backgrounds, views, experiences, and capabilities working together makes us stronger and better as an organization.