Position: Executive Director

Term: Full-Time Permanent

Salary:75,000

Location: Yellowknife, NWT

Reports to: President

Introduction:

Experience the adventure of the Canadian North, from playing in snow castles to witnessing the mesmerising Aurora. The NWT Judo Association (NJA) is seeking an adaptable and development-oriented Executive Director (ED). As a region with both natural beauty and social challenges, the North offers unique opportunities for growth. Candidates should understand and adapt to the realities faced by residents to find innovative ways to succeed.

Organisational Summary:

The NJA is a non-profit governing body for Judo in the NWT. Our mission is to increase physical activity through Judo, developing judoka from grassroots to high performance. We strive to create a fun learning atmosphere, particularly within the school system and the Dehcho District, with additional hubs in Yellowknife and Inuvik. Currently experiencing rapid expansion into the education system, we have recruited four experienced coaches, including a former World Champion, to support the Dehcho Divisional Education Council School Judo Program and the post-Covid High Performance program.

Qualifications:

Right to work in Canada or qualify for the Francophone immigration-Express Entry program
Fluent in spoken and written English, with bilingual French as an asset
Possess a valid Driver’s License, with winter driving experience as an asset
Current First Aid Certificate or willingness to obtain
Judo NCCP Competition Development Level or ability to obtain certification (Nidan) as an asset

Experience and Skills:

Demonstrated leadership within Sporting Organization
Excellent written and communication skills
Excellent organisational skills and ability to manage multiple tasks
Knowledge of financial management principles and experience in budgeting and grant management
Proven track record in program/project development, implementation, and evaluation
Ability to adapt and be sensitive to the cultural differences in Northern Canada
Ability to build and maintain positive relationships with stakeholders
Passion for the mission of the Association and commitment to workplace safety and safe sport compliance
Proficiency with social media, Google Workspace, and accounting software such as Xero

Responsibilities:

Lead strategic planning and implementation efforts for the Association
Oversee and champion the Workplace Safety Program and Safe Sport Initiative
Identify and communicate internal and external issues affecting the organisation
Foster effective teamwork among stakeholders and employees
Act as a spokesperson for the Association when required
Ensure compliance with financial management procedures and regulations
Manage the whole granting process from identification of grants, proposal and report writing
Build relationships with community groups, sponsors, and service providers
Manage overall communication strategy by preparing and implementing the annual communication strategy and ensuring visibility of Association’s activities and funding partners
Plan, implement, and evaluate programs in schools and communities
Ensure technical staff are adequately supervised, including training and evaluation
Develop, implement and monitor key performance indicators of the Association’s activities

Position Overview

We have an opportunity for a highly motivated individual to join our team in the position of Technical Coordinator. The responsibilities of the position are to provide support to Swim BC technical operations focussing on services related to camps and competition; provincial competition; data and analytics management; coaching programs; and technical communications. This position will best suit an individual with competitive swimming, coaching OR an individual possessing similar sport experience and a strong drive to learn.

Specific roles include, but are not limited to:

· Team BC Camps and Competition

– Planning and logistics coordinator for Swim BC selected team and camp activities

– Coordination of all participant engagement – commitment, logistics, team management coordination, emergency plans, travel, and accommodation

– On-site team management duties

– Application of safe sport requirements for Swim BC select team and camp, including staff (coach, manager, service providers) CRC verification; safety and emergency procedures; waivers and recognition of risk forms.

– BC Championships safe sport liaison

· Provincial Championships and Divisional Competitions Operations

– Support the Divisional swimmer entry processes.

– Swim BC representative to Divisional competitions as assigned.

– Facilitate and coordinate award presentation; aggregate scoring and presentation; and club scoring at BC Championships.

– Liaises with announcer, ensure regular announcement of club scoring, Swim BC event photography policy reminders, sponsorship information and Hall of Fame video presentation.

– Support Senior staff with Swim BC on-site specific requirements for competition set-up and operations.

– Development and circulation of post-competition reports.

· Data and Analytics

– Under the leadership of the Technical Director, coordinate, generate and curate Swim BC technical analytics.

– Club Excellence team – Performance Development reporting

– Development of year-end analytics for annual report

– Assist in development of athlete identification processes for CSI-Pacific / Enhanced Excellence programming.

– Development of data profiles for Swim BC Awards Committee and recipient presentation, Hall of Fame inductee selection process; supports Awards Banquet presentation.

· Skill Modules

– Learning Management System module development

– Placement, promotion, and coordination of Skill Development modules

· Communications

– Supports development and timely circulation of weekly Coaching Bulletin, including content development and coordination.

– Social media – records, results, accomplishments

– Website content management of swimmer, events, and competition management (Provincial Championships content)

· Games

– Coordination and operations of BC Summer games administration.

– BC Senior games administration and host committee liaison.

– BC Games competition information development, entry file development, participant registration.

– Canada Games travel and on-site team management logistics.

· Program administration and support

– Women in Coaching and Coach Mentorship programs.

– Team BC and Enhanced Excellence program

– Sponsorship VIK tracking and team outfitting

– Technical program reconciliation and tracking / workflow development

– Team member, BC Swimming Congress planning and logistics.

· Other tasks as may be assigned from time to time.

Working Conditions

· Swim BC’s office is based in Victoria, BC.

· This is a full-time (37.5 hours per week) in-office position.

· Some provincial and regional travel is required. An ability to travel outside of Canada may be required.

· Flexible hours are required for some weekend competition and team management duties. Compensatory days off are earned for weekend work and overtime.

· Lifting of boxes, shipments, and team gear of less than 22 kilograms is required.

Skills, Qualifications, Requirements

Ability to manage daily tasks and activities effectively with accuracy and precision.

· Self-starter, critical thinker, ability to develop personal objectives and work without supervision.

· Strong communication and prioritization skills, able to liaise and respond to multiple member inquiries.

· Adept at establishing clear priorities and managing urgencies.

· An understanding of the BC / Canadian sport system

· Intermediate proficiency in the MS Office suite, and specifically MS Excel.

· Familiarity with MS SharePoint

· Strong interpersonal and communication skills, able to deal effectively and courteously with membership.

· Demonstrated aptitude for teamwork and collaboration.

· Provide a satisfactory Criminal Records Check.

· Valid Driver’s License.

· Related work experience in swimming, or a similar sport or coaching role.

Remuneration, Benefits, Hours of Work

· Competitive sport sector salary

· Health benefits package including dental and extended benefits

· Vacation, statutory and “school holidays”

· The position is full-time, 37.5 hours per week – some weekend days required.

· The Swim BC office hours are M – F, 8:30 – 4:30

COMPETITIONS COORDINATOR

General

Established in 1904, BC Soccer is the largest provincial sports organization (PSO) in BC and the third largest soccer-specific PSO in Canada with over 150,000 participants, consisting of registered players, coaches, referees, administrators and soccer leaders. As a professional not-for-profit society and a member of Canada Soccer, BC Soccer is committed to providing the widest opportunities for existing and potential participants, as well as provide support in the most effective and appropriate way for current players, parents, volunteers, member clubs, leagues, and districts.

Safe Sport Statement

BC Soccer believes that everyone involved in soccer has the right to participate in safe and inclusive environments free of abuse, harassment, discrimination, and to enjoy the sport at whatever level or capacity they participate in. The welfare of everyone involved in soccer is the foremost consideration and in particular, the protection of children in the sport is the responsibility of everyone involved.

Position Summary

An exciting full-time opportunity has arisen within BC Soccer at its Vancouver office. BC Soccer is seeking a highly motived, organized, detail-oriented, energetic, strategic thinker, and proactive professional for the position of Competitions Coordinator. This position is a part of the Soccer Operations team and is responsible for supporting all BC Soccer Competitions, including coordination of logistics for regional, provincial, and national competitions. The position also liaises and provide support to leagues operated by BC Soccer.

Accountable to: Manager, Competitions

Internal relationships: Relates directly with the entire staff team and board members of BC Soccer.

External relationships: Member Organizations, Affiliated Clubs; External Contractors, Canadian Soccer Association; Via Sport; provincial multi-sport organizations; Provincial Government; government agencies; overall participants in soccer.

Specific Responsibilities:

Actively contribute and work towards objectives as outline in the strategic direction and operational plan of the Association, specifically responsible for supporting key competitions and events
Support the delivery of all BC Soccer competitions (including but not limited to):
Event Management
Liaise with Local/Regional Organizing Committees
Rule interpretations
Implementation of administrative policies, procedures and protocols
Communication with BC representatives, clubs, teams, and provincial and national representatives.
Scheduling of matches
Liaise with Referee Development staff regarding referee coordination/scheduling.
Support to hosting bids and application.
Coordinate medals and trophies and all match day related equipment for Provincial Championships
Act as General Coordinator to competitions as assigned by the Manager, Competitions
Assist with budget development
Coordinate and provide support to key operational tasks within the BCSPL and League1 BC
Support delivery of BC Soccer representation at the BC Summer Games. Including direct coordination with BC Games Society and local organizing committee.
Support activities of the BC Soccer Competitions Committee and the participation of BC Representatives at Domestic Competitions
Assist with on-site delivery of all BC Soccer flagship event and competitions.
Assist with the implementation and maintenance of BC Soccer’s Competitions management system.
Collaborate with appropriate BC Soccer staff regarding activities and operations of all competitions.
Various special duties as assigned.

Required Knowledge, Abilities, Skills, Training, Experience, and Education

General

Commitment to delivering high standards of customer service and appropriate experience to demonstrate this.
Post-secondary diploma or certificate (degree preferred) in sport administration and/or business administration (or a related field) would be an asset.
Open minded and self-motivated with a willingness to take initiative and always looks to improve.
Able to compose routine and non-routine correspondence.
Experience in working independently and in a team environment while maintaining confidentiality.
Able to represent BC Soccer as required, including traveling should it be required.
Willing to submit to CPIC (Criminal Records) clearance.
Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams and OneDrive)
Fluency in English
Passionate about sport

Job Specific

Understanding of the soccer competition structure in British Columbia.
Exceptional organization and planning skills with ability to multi-task and remain calm under pressure.
Able to work evening and weekends when required.
Experience implementing Policy and Procedures would be consideration an asset.
Able to establish and maintain effective working relationships with colleagues and BC Soccer stakeholders (Clubs, Districts, Leagues, etc.) while supporting the overall structure and philosophical strategy set out by the British Columbia Soccer Association
Event management experience, competitions specific would be an asset.
Experience in a non-profit working environment would be an asset.
Experience in sport would be an asset.
Experience in developing and delivering content.
A valid driver’s license is required.

Remuneration -The position will include full benefits and a competitive sports industry salary commensurate with experience.

Application

Interested candidates are invited to submit resume, cover letter and annual remuneration expectation range to BC Soccer in one PDF. Attention Gabriel Assis, Director of Soccer Operations at feedback@bcsoccer.net (email subject: Competitions Coordinator).

Applications will be reviewed starting on June 1st 2023 and continue until position is filled.

BC Soccer thanks all applicants however ONLY those selected for an interview will be contacted

Position Title: Leagues & Clinics Coordinator

Type of Position: Full-Time, One Year Contract

Start Date: Immediately
Compensation: $35,000 per year / commensurate with experience
Location: Athlete Institute, Mono, ON (Orangeville)
Websites: www.athleteinstitute.ca, www.orangevilleprep.com, www.opgolfclassic.com, www.biosteelallcanadian.com

APPLICATION SUBMISSION

Please submit a cover letter outlining your interest and specific qualifications for the position and your resume – Apply here

We thank all applicants for their interest, however only those selected for an interview will be contacted.

ABOUT ATHLETE INSTITUTE

Athlete Institute is a fitness facility and sports venue located in Orangeville, Ontario. World renowned for its’ high school prep basketball program, The Orangeville Prep has produced an incredible 45+ NCAA Division I student-athletes and dozens of U Sports/College student-athletes since its’ establishment in 2012. Most notable alumni include NBA players Jamal Murray, Luguentz Dort, Oshae Brissett and Thon Maker to name a few. Outside of operating teams we provide a wide range of sports leagues, camps and clinics, open to all ages. In partnership with BioSteel Sports, Nike and TSN, Athlete Institute runs the annual BioSteel All Canadian Games and several other annual events.

POSITION SUMMARY

The Leagues & Clinics Coordinator will work closely with the Director of Leagues & Clinics and collaborate with others to plan, implement, execute and grow leagues and clinics programming at Athlete Institute.

ROLES & RESPONSIBILITIES

Create and publish registrations, review and update websites
Coordinate the use of facilities with Director of Athletics and Facility Manager, build registrations and websites with new programming
Organize and attend special league days including program launch, photo days, and championships as required
Plan and schedule media to be captured at programs
Work with the Athletics Coordinator and Communications team to plan and schedule content for social media channels, email newsletters, websites and other promotions to meet sales and marketing goals
Communicate consistently with members, volunteers, coaches, and conveners by phone, text and email
Fulfill the role of Men’s Basketball League Convenor
Manage rosters and schedules, ensure results are updated within 24 hours
Collect feedback on programs in a timely manner, summarize and report results with recommendations
Attend weekly staff meetings and provide progress reports on registrations and goals
Be on call during league and clinic operations
Assist with the planning and execution of events where required (OP Golf Classic, BioSteel All Canadian Games, Homecoming, Athletic Banquet)
Other duties as assigned by President, Director of Athletics or Director of Leagues & Clinics

QUALIFICATIONS OF THE IDEAL CANDIDATE

Experience operating leagues, camps, clinics or other sports programming
Proficient with various word processing, spreadsheet, and presentation software
A passion for sport and knowledge of the Canadian sports landscape
Excellent verbal and written communication skills
Self-motivated, reliable team player with strong attention to detail
Strong understanding of social media channels, marketing strategies and best practices
Ability to work in-person at Athlete Institute 4 days per week minimum
Willing to work some evenings and weekends
Photo, video and website editing experience is an asset

Accounting and Finance Specialist

The Centre is looking to hire an Accounting and Finance Specialist. The Centre’s office is currently located at 1080 Beaver Hall Hill in Montreal (Quebec), and the successful candidate will be expected to work primarily remotely and, from time-to-time, in a shared office environment.

Responsibilities: Reporting to the Director of Finance, the Accounting and Finance Specialist will be responsible for supporting the Director of Finance and other Centre departments in activities related to accounting and financial administration, including:

• Contribute to the completion of the accounting cycle by actively collaborating with our accounting service provider.

• Perform accounts payable processing, including receipt, verification, and validation of accounting coding, and support the entry of invoices and expense reports into the accounting system.

• Process accounts receivable, including entering payments, monitoring accounts receivable and issuing and sending invoices.

• Help close the books periodically, including compiling data, producing periodic reports and entering reclassification and adjustment entries.

• Help prepare documents for annual audit.

• Classify, archive and update files under his/her responsibility, including documentation of processes.

• Provide accounting and administrative support to the Centre’s various departments.

• Participate in the production of reports and forms while providing excellent customer service to those with whom he/she deals, both internally and externally.

• Contribute to various projects at the request of his/her immediate leader.

Qualifications: This position will require high levels of versatility and interpersonal skills as well as the ability to maintain a high degree of discretion and confidentiality. The candidate must have strong accounting skills, ideally in the not-for-profit sector, customer service experience, and be comfortable in a fast-paced work environment, in addition to the following qualifications and skills:

• Technical diploma (DEC) or Bachelor’s degree in accounting or administration.

• Minimum two years’ experience in a similar role.

• Strong organizational skills, conscientious and detail-oriented, analytical and problem-solving skills.

• Excellent ability to manage priorities and the unexpected. Comfortable working in a busy environment with tight deadlines.

• Good knowledge of Windows environment and Office suite (Word, Excel, Access, Outlook). Intermediate to advanced level in MS Excel.

• Excellent written and verbal communication skills in both official languages.

• A good understanding of the Canadian amateur sport system and a passion for sport would be considered assets.

Conditions: Evening and weekend work may be required from time to time.

The Centre is committed to building a skilled, diverse workforce reflective of Canadian society. Thus, it promotes employment equity and encourages candidates to indicate voluntarily on their application their gender identity or expression, if they are Indigenous, a member of a visible minority group or a person with a disability.

The Centre is committed to developing inclusive, barrier-free selection processes and work environments. If contacted regarding this competition, please advise us of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.

If you meet the above qualifications, please forward your resume, in confidence, to the contact information below. The Centre will only contact the shortlisted candidates. No telephone inquiries please.

To apply: Please send a cover letter and a curriculum vitae to applications@crdsc-sdrcc.ca

Title: East Hub & Sport Science Sports Medicine and Innovation (SSSMI) Coordinator
Classification: Full-time (on-site)
Location: AC East Hub, York University, Toronto
Reports to: East Hub Lead & SSSMI Lead

OVERVIEW

Athletics Canada (AC) is the national sport organization for track and field, cross country, road, mountain, ultra and trail running. Our purpose is to support High Performance (HP) athletics excellence at the world level, engage participation and provide leadership in developmental athletics. AC is a not-for-profit, charitable organization operating under a Board of Directors elected by provincial/territorial members.

The East Hub & Sport Science Sports Medicine and Innovation (SSSMI) Coordinator is responsible for the smooth operational running of Athletics Canada’s (AC’s) East Hub and the SSSMI program, both of which are a key components of the AC High Performance Plan (HPP).

KEY RESPONSIBILITIES

East Hub (0.5FTE)
Ensuring the smooth operational running of the East Hub including:
• Coordinating all aspects of the facilities, access, security and bookings in all designated areas;
• Coordinating the Canadian Athlete Insurance Program (CAIP) and other athlete services as required;
• Athlete monitoring, including the collection of information to AC’s medical system and;
• Implementing AC’s Hub related policies and processes.
• Arranging and taking notes at regular Hub management and operational meetings.
• Supporting the Hub Lead (East) with the East Hub Operational and Coaching budgets including consolidating, coding, reporting and driving value for money as required.
• Acting as AC’s spokesperson for the East Hub as and when required.
• Supporting timely and accurate communications with key stakeholders in the East Hub including but not limited to Toronto Track and Field Club (TTFC), York University, CSI Ontario, and Athletics Ontario.
• Providing operational and logistical support at AC High Performance camps, competitions and conferences held at the Hub and, as required, elsewhere;
• Facilitating CCES and World Athletics Anti-Doping Whereabouts programs as required.

SSSMI (0.5FTE)
Ensuring the smooth operational running of the SSSMI program including:
• Providing administrative support for the SSSMI Lead, Sport Science Manager and East Hub Medical Lead;
• Coordinating AC’s electronic Pre-Participation Questionnaire (ePPQ) system;
• Implementing AC’s SSSMI policies and processes.
• Arranging and taking notes at regular SSSMI meetings including the Weekly Medical Meeting.
• Supporting the SSSMI Lead with the SSSMI budget including consolidating, coding, reporting and driving value for money as required.
• Supporting timely and accurate communications with key stakeholders in the SSSMI program including but not limited to Canadian Olympic and Paralympic Sports Institute Network (COPSIN) members and potential and appointed SSSMI staff at AC’s official training camps and National Team competitions.

General
Implementing and championing AC’s Safe Sport and Anti-Doping
rules and policies.
Acting as an
exemplar of AC’s High Performance (HP) Culture and Behaviours.

QUALIFICATIONS

Education
College or
university degree, in relevant subject, is preferred.

Specialized and/or Technical Skills
Proficiency with
Microsoft Office, Outlook, Word and Excel, is essential.
The following
experiences and skills are not required but will be an advantage:

·        Working in a High Performance sporting environment.
·        Working with multiple stakeholders.
·        Experience in a healthcare administration position.
·        Knowledge of healthcare regulations and medical terminology.
·        Working with medically confidential information and/or medical database systems.
·        Managing a budget including reporting, expenses, cash consolidations, etc.
·        Extensive use of third party software packages and databases.

Other Qualifications
Ability to communicate effectively in French and English will be considered an asset

Working Conditions
This position occasionally may require working outside regular hours. The position is based at the AC East
Hub, York University, Toronto and can not be performed remotely.

Compensation

Compensation will be determined by successful candidates’ skills and experience.

To Apply

The application deadline is Friday June 23, 2023. Applications can be sent in confidence through the link at www.athletics.ca/employment. We thank all candidates who apply. However, only those selected for an interview will be contacted. Athletics Canada is an equal opportunity employer.

Volleyball Canada is a not-for-profit that provides leadership and oversees the development of Volleyball in Canada. It is a fast-paced environment. This position is a first point of contact in the national office. Strong communication skills, interpersonal skills, a positive attitude, and outgoing personality are a definite asset. Work is completed independently with general supervision. Travel and weekend work may be required. This position reports to the Office Manager.

Volleyball Canada is committed to equity, diversity, and inclusion in all respects, including hiring a workforce that is reflective of the diverse population of Canada with respect to age, gender, ethnicity, religion, ability, sexual orientation, education and culture. We actively encourage applications from persons who identify as women, indigenous peoples, person with disabilities, LGBTQ2S+ individuals, and members of visible minorities. Self-identification by candidates is completely voluntary.

Key Roles & Responsibilities

Office administration
Administration for the Referee Development Program
Responsible for E-shop, shipping and receiving
Financial administration and support
Detailed job description on next page

Qualifications/Expertise

Excellent interpersonal skills with the ability to communicate verbally and in writing with staff, athletes, volunteers, suppliers, and the public in a pleasant and professional manner
Ability to show leadership to build and maintain excellent working relationships
Demonstrated expertise in Microsoft Office is required.
The ability to work independently demonstrating good judgment, analytical, negotiation and business skills in a fast-paced environment with many conflicting priorities.
Strong organizational and time management skills with the ability to set priorities, multi-task and meet deadlines.
A positive attitude and an outgoing personality.
A valid driver’s license, and access to a vehicle
Bilingualism (French/English) is an asset
Previous experience with accounting software considered an asset.

Term: This is a full-time position. Anticipated start date June 26th, 2023.

Salary: Will be dependent on experience and qualifications.

Application Deadline: June 9th 2023

Please send a cover letter, a resume and three (3) references by e-mail only, to:

Thalia Hanniman- Human Resources Coordinator – Volleyball Canada – thanniman@volleyball.ca

We thank all applicants, however, only those candidates selected for an interview will be contacted.

Sport BC Operations Administrator

Job Description

Sport BC believes in the power of sport and is committed to building stronger communities through positive sport experiences for the 800,000 amateur sport participants in British Columbia. Our goal is to enhance and support sport participation in British Columbia ensuring everyone has the opportunity to thrive. Through our members and our signature initiatives KidSport BC, BC Amateur Sport Fund, and ProMOTION Plus along with our services Sport BC Insurance, and Payroll and Group Benefits; Sport BC supports our seventy-four member organizations consisting of Provincial, Multi, and Disability Sport Organizations.

Sport BC is seeking an enthusiastic Operations Administrator to support all efforts of Sport BC, including membership needs, communications efforts, events, and additional organizational support. The Operations Administrator will play a key role in all of Sport BC’s efforts to support our members and the amateur sport sector in British Columbia.

Supporting all operations of the organization, the Operations Administrator will be a key member
of the Sport BC team, supporting members, Board of Directors, committees, and staff through administrative support. The specific tasks and responsibilities of the Operations Administrator include:

Administration

· Reviews office procedures and processes to create efficiencies and develop creative solutions

· Updates and maintains processes and folders to improve organization and efficiency

· Ensures the office is well-maintained and organized

· Provides administrative support to Sport BC staff and Board of Directors by scheduling meetings, taking meeting minutes, and preparing presentations, including preparation and hosting of the Annual
General Meeting

· Handles information requests and feedback regarding membership

· Works to grow the value of Sport BC membership through excellent service support

Event/Program Support

· Oversees the coordination of Sport BC events including:

o Athlete of the Year Awards

o Community Sport Hero Events

o Sport BC Member Events

o KidSport Fundraising Events

o Committee Meetings

o Staff Events

· Provides support for Sport BC volunteer committees, such as ProMOTION Plus and the Athlete of the Year Awards Selection Committee

· Oversees the application process and selection committee ~~set up~~ for key recognition initiatives:

o Athlete of the Year Awards – category nominations

o In Her Footsteps, Celebrating BC Women In Sport

o Bobbie Steen Legacy Foundation Award

o Daryl Thompson Lifetime Achievement Awards

· Maintains volunteer contact lists and issues calls-for-volunteers

· Works with volunteers supporting Sport BC’s events and efforts, specifically the long-standing Athlete of the Year Awards

· Provides support for KidSport BC events, administration and fundraisers, when required

Communications

· Acts as the first point-of-contact for Sport BC’s communication channels, including phone, email, social media messaging, and in-person

· Supports Sport BC Team in promoting our efforts through various communication channels (social media, newsletters, website)

· Posts website news articles and updates pages

· Produces and schedules content for social media with the guidance of KidSport BC and Sport BC senior staff

· Assists with production of graphics, reports, and other promotional materials (training can be provided, but experience is preferred)

Requirements:

· Post-secondary education is preferred

· A minimum of 2-3 years’ experience in similar role

· Strong written and verbal communication skills

· Excellent organizational abilities

· Clear and concise communication with team members

· Ability to work independently and collaboratively

· Knowledge and passion of the amateur sport sector in BC is an asset

Attributes and Qualifications:

· Committed and passionate: A deep conviction for the power of sport and its positive impact and influence on Canadians – what Sport BC and our members in the amateur sport sector do – is essential for supporting activities of our organization and members.

· Relationship builder:
You have a proven track record in building relationships with a strong reputation for being a positive team contributor.

· Strong written and verbal communication skills.

· Organized and motivated: You are resourceful, self-motivated and will bring passion and enthusiasm to this role.

· You are confident and enthusiastic about achieving goals. You have exceptional time management and organizational skills and provide consistent follow-up.

· Professional and credible: You can represent Sport BC in the public sphere in a manner that is consistent with the organization’s vision, mission, and professional reputation.

Compensation:

Compensation $49,000-54,000 annually (based on experience). Sport BC offers a strong benefits package.

To Apply:

Sport BC encourages applications from all qualified candidates. The Operations Administrator will report to the Director Operations and work closely with all members of the Sport BC team. This is a full-time position based in Vancouver, B.C. and offers a competitive salary and strong benefits package. The work will be a combination of remote and in person and does require flexibility of working hours based on event needs.

Please submit your Cover letter and CV to info@sportbc.com the posting will remain open until Wednesday, June 14, 2023 at 5pm. We thank all candidates for their interest in the position.

OPPORTUNITY:

Title: Office Administrator/Receptionist

Reports to: Manager, Human Resources

Location: Golf Canada Head Office

Status: Full Time (In Office)

Ideal Start Date: July/August 2023

OVERVIEW:

The Office Administrator/Receptionist will report directly to the Manager, Human Resources. This role is responsible for providing a professional first impression of Golf Canada as well as to provide proactive support to management and staff in an efficient, professional, and caring manner. This role requires strong attention to detail, a positive attitude and willingness to support the organization and team members across a wide variety of projects and requests.

PRIMARY DUTIES:

1. Reception 40%

• In office Monday – Friday from 8:45 am to 5:00 pm

• Open/close front lobby and office premises (arrive by 8:45am each day);

• Represent Golf Canada’s core values in day-to-day interactions with staff, volunteers and visitors

• First point of contact for guests, staff and volunteers;

• Develop and maintain up to date knowledge of Golf Canada (by reading website each day);

• Monitor persons entering the office, security cameras and phone system;

• Maintain a safe and clean reception area and ensure the general office environment is safe and clean by complying with procedures and regulations;

• Answer and distribute incoming calls and emails in an efficient, professional manner;

• Order office stationery, general supplies, and coffee supplies on a continuous basis;

• Support teams in organizing details for hosting meetings (ex. refreshments, travel booking, etc.)

• Provide timely responses to staff and visitor questions or concerns;

• Provide training to staff on the Golf Canada front office procedures as required;

• Report all hazards or incidents posing a risk to the workplace in a timely manner;

• Responsible for liaising with Clublink and other maintenance contacts to assist with building (maintenance, cleaning, repairs, security, etc.) as required;

2. Administration 30%

• Assist with administrative projects that arise (ex. staff lunches, nametags, printing, mailing)

• Assist Administration/Finance department with coding invoices;

• Facilitate ordering process for new business cards;

• Help prepare surveys for the Admin/Finance department;

• Manage and track employee vacation on a monthly basis on tracking system

• Assist HR with preparation for the arrival of new employees as requested;

• Assist Sales Center with point of sale (POS) for Golf Canada store merchandise;

• Work cross-departmentally to ensure other areas of the business receive admin support as required.

3. Mailroom 20%

• Receive mail daily, sort and distribute to staff and other companies ensuring strong process and communication for inventory and shipments received at reception;

• Check Out-Going mailboxes on a daily basis and mail as required;

• Preparation of out-going couriers and mailing as requested;

• Print end-of day for Canada Post pick-up as requested;

• Respond to staff requests requiring courier account information;

• If requested, help to train staff requesting assistance or training on mailing packages/letters.

4. Other Duties 10%

• Policy support to provide editing updates/overall formatting to meet standards as well as maintaining an overall policy tracker and index

• Edit and update policy footers/overall formatting to meet new standards and save accordingly;

• Provide general admin support for Executive Team members as required (ex. Meeting scheduling, expense support, etc.)

• Review and update recruitment index on an on-going basis as contacts change.

• Special assignments as required.

REQUIRED SKILLS, KNOWLEDGE, & ABILITIES:

• Post-secondary diploma or degree in Office Administration, HR related field, or equivalent experience.

• Strong organizational skills and administration skills.

• Excellent verbal and written communications skills.

• Exceptional customer service skills, including professional and proficient phone, interpersonal and email communications.

• Strong decision making and conflict resolution abilities.

• High Proficiency with Microsoft Office Suite including advanced MS Excel skills.

• Bilingual (English and French) is not required but considered an asset.

• Golf knowledge or experience is not required but an interest or passion for golf is considered an asset .

APPLICATION DETAILS:

Golf Canada – Human Resources

1333 Dorval Drive, Suite 1

Oakville, ON L6M 4X7

Apply via Career Page link below

One (1) position available. Golf Canada will interview up to six (6) candidates. Forward cover letter and resume to Career Page, NO PHONE CALLS PLEASE to the above contact by June 19th 2023. Golf Canada thanks all applicants but will contact only those who will be invited for an interview.

Golf Canada’s regular hours of work are 40 hours per week, namely Monday to Friday, 8 hours a day and 5 days a week including a one-hour lunch. However, the demands of your position may require your hours of work to vary to meet the objectives of your employment. Due to the nature of this position, there may also be some travel required and the need to work some weekends.

Golf Canada is committed to providing a safe environment for all, especially children. All applicants will be thoroughly screened using background checks and a review process.

Golf Canada’s core values are “Fun, Inclusivity, Excellence, Integrity, Accountability” and while these are included in each employee’s offer of employment and annual employment letters, these core values are also an integral part of the Golf Canada’s recruitment, hiring and annual review process.

Golf Canada is dedicated to employment equity and fostering diversity within the workplace in order to build an inclusive workforce where all employees have the opportunity to reach their potential.

Volleyball Canada invites applicants for…

Volleyball Canada- Coordinator, Athlete and Coach Pathways

Volleyball Canada (VC) is a not-for-profit that provides leadership and oversees the development of Volleyball in Canada. This position is a first point of contact for day to day administrative functions related to our coach pathway programs. Strong organizing, communication, interpersonal skills, and a positive attitude are a definite asset. Work will be completed supporting and in collaboration with Pathways Staff, with general supervision.

Volleyball Canada is committed to equity, diversity, and inclusion in all respects, including hiring a workforce that is reflective of the diverse population of Canada with respect to age, gender, ethnicity, religion, ability, sexual orientation, education and culture. We actively encourage applications from persons who identify as women, indigenous peoples, person with disabilities, LGBTQ2S+ individuals, and members of visible minorities. Self identification by candidates is completely voluntary.

Key Roles & Responsibilities

Primary contact and administration for Coach Pathways
Provide administration support between Coaches Association of Canada (CAC) and Volleyball Canada
Primary contact and administration for Athlete Pathways, specifically the Regional Excellence Program and Youth National Teams Programs
Detailed Job description on next page

Qualifications/Expertise

5+ years prior work experience in program administration, development, and implementation
Experience working with Coaches and community program leaders
Understanding of the Coaching Association of Canada, National Coaching Certification Program, and Coach Pathways
Undergraduate degree or equivalent experience in sport management, recreation, business or a related discipline.
Excellent interpersonal skills with the ability to communicate verbally and in writing with staff, athletes, provincial counterparts, and volunteers in a pleasant and professional manner
Demonstrated expertise in Microsoft Office
The ability to work independently, and the ability to work well in high- stress, fast changing environments
Strong organizational and time management skills with the ability to set priorities, multi-task and meet deadlines
Valid Canadian Driver’s License
Bilingualism (French/English) is an asset
Knowledge of Volleyball/sport programming is an asset

Term

This is a full-time position. Anticipated start date is June 12th 2023

Salary

Will be dependent on experience and qualifications.

Application Deadline

June 5th 2023

Please send a cover letter, a resume and three (3) references by e-mail only, to:

Thalia Hanniman- Human Resources Coordinator – Volleyball Canada – thanniman@volleyball.ca

We thank all applicants, however, only those candidates selected for an interview will be contacted.

Job Description-Coordinator, Athlete and Coach Pathways

Organization: Volleyball Canada

Supervisors: Director, Athlete and Coach Pathways

Location: Remote

Type of Position: Full-time

Coach Pathways:

Be the point of first contact, and general administrator as it relates to all coaching related inquiries, including coach registration, certification, and education
Provide direct support, communication and verifying of mandatory coach eligibility, registration, and requirements
Provide administration for coach training including workshops and education sessions delivered by Volleyball Canada
Data tracking and analysis of coach education in Canada
Provide technical support for the VC Coaching Centre and transition to organizational Learning Management System for all stakeholders, including Provincial and Territorial Associations.
Support the development and delivery of resources for coach education and promotion including but not limited to:

o Newsletters, social media, Website, e-learning modules, coaching awards

o Coach Symposiums, Coach workshops, Coach resources

Athlete Pathways:

Regional Excellence Programs:

o Be the primary contact and administrator for the Regional Excellence Programs across Canada

o Support all aspects of program administration including program registration, communication with athletes/coaches, facility bookings, gear, equipment, policies & procedures, administrative tools (templates, contact lists, website etc.)

o Coordinate with suppliers and centres to ensure equipment and gear requirements are met (shirts, balls etc.)

Youth National Team Programs (U19 Women, U19 Men, U21 Women, NEP – Women):

o Provide and support the administration of these programs, including but not limited to: registrations, logistics, communications, timelines, staging, and program reporting of Youth National team programs. This may include both domestic and international competitions as well as additional Pathway initiatives.

o Provide onsite assistance, as needed, for the program

Other Duties:

Execute/Administer Sport Safety requirements
Event and meeting support as required including but not limited to Canada Cup, VC National Championships, and other event initiatives hosted/offered by Volleyball Canada.
Other duties as required by Volleyball Canada