JOB SUMMARY:
Are you passionate about sports and looking to grow your career in a dynamic, fast-paced environment? Ontario Volleyball is on the hunt for a motivated and energetic individual to join our Operations team. This role offers a unique opportunity to gain hands-on experience in event planning, logistics, and club support, while contributing to the growth of volleyball across the province. As part of our team, you’ll play a key role in supporting the day-to-day operations of the OVA, helping us deliver exciting events in indoor, beach, and sitting volleyball. You’ll also work closely with clubs to provide valuable resources and assistance, ensuring they thrive and achieve their goals. This role will be integral in fulfilling our strategic goals and it’s your chance to be a part of something bigger and make a real impact in communities across Ontario.
KEY RESPONSIBILITIES:
The role involves event coordination and on-site support. As such, the position requires travel and a significant amount of work on weekends. The role encompasses a broad range of tasks and responsibilities including but not limited to the following:
SUPPORT TO CLUBS, COACHES AND REFEREES:
- Deliver safe sport initiatives by leading the membership Person in Authority eligibility policy checks, administering Respect in Sport, Club Form compliance, and communicating with clubs and members on ineligibility issues
- Assist the Club Services Manager in maintaining the online hub of club resources on the OVA website and support clubs with the implementation of provincial policies, development of volunteers, and best practices in areas of governance and operations
- Assist the Operations Manager with administering referee courses and programs
- Support the Operations Manager in coordinating the National Coach Certification Program, including setting up workshops and assigning evaluators for certification
- Support the Regional Council and its initiatives, including the administration of coach development programs proposed and funded by the Regional Council and its subcommittee
- Assist the Athlete Development team in the planning and delivery of the Team Ontario Coach Summit and the annual international coaching symposium
OVA BEACH TOUR:
- Manage the delivery and beach crew for 14 weekends of summer Beach Tour Competitions, including satellite events, Ontario Championships, and National Championships
- May be required to split time between the office and the beach to ensure the OVA Beach Tour operates smoothly
- Ensure permits/locations of host beach are secured
- Ensure bidding and satellite tournament information is available through the website
- Create and manage event registrations through the Membership Registration System and myteam.click
- Develop schedules, team seedings, and tournament scoresheets
- Verify, record, and post results online
- Train seasonal staff on event delivery, ensure the setup of event onsite equipment (involving physical labour), and manage OVA Beach Crew during assigned events
- Book all event staff, including medical staff/athletic therapists, working referees, and security
- Prepare and administer post-season surveys and evaluations, making recommendations for program enhancements
- Attend and deliver Winter Beach Tour events
OPERATIONS & EVENT MANAGEMENT SUPPORT:
- Assist the Operations team on event planning and onsite delivery of events, including but not limited to:
- Two Indoor Competitions Convention Centre events – timing varies
- Ontario Winter ParaSport Games – February
- Indoor Ontario Championships – April
- National Indoor Championships – May
- OVAtion Banquet and Hall of Fame – June
- Beach Ontario Championships – July & August
- Beach National Championships – August
- Support the Athlete Development team in the planning and delivery of sitting volleyball development programs
- Respond to public and internal inquiries in an efficient and timely manner
- Contribute to the strategic planning and program plan development of assigned program areas
- Provide administrative and office management support to the Operations Managers
- Participate in special projects and perform other related duties as requested
- Always conduct oneself in a professional manner, maintain confidentiality, take pride in the Association, its people, and the role