Coordinator, Torch Relay and Partnerships

Title: Coordinator, Torch Relay and Partnerships

Reports To: Manager, Partnerships
Anticipated Start Date: January 20, 2025
Contract End Date: September 5, 2025

Join the St. John’s 2025 Canada Games Team

Working with a Canada Games Host Society will be one of the most exciting, rewarding, and exhilarating times of your career. A role with the St. John’s 2025 Canada Games will provide all that in a collaborative team environment. In a place like no other, St. John’s will host a Canada Games like no other. Join us!

Overview of the Position

The Coordinator, Torch Relay and Partnerships will play a key role in the planning and execution of the Torch Relay program and will support partnership fulfillment efforts.

Key Responsibilities

This role will be responsible for, but not limited to:

• Planning and executing the Torch Relay program in alignment with event goals and brand guidelines.
• Liaising with municipalities and community partners to secure necessary permits and permissions for Torch Relay event execution.
• Coordinating with the Volunteer Services team for the recruitment, training, and scheduling of volunteers to support the Torch Relay.
• Working with Marketing to draft and execute a promotional plan to engage communities along the route and encourage public participation in the Torch Relay.
• Collaborating with Partnerships to plan and execute partner events.
• Supporting the development, organization, and delivery of sponsor recognition and fulfillment activities.
• Providing ongoing support to all partners, including the Canada Games Council and other national partners.
• Maintaining positive and healthy relationships as a fully engaged team member.
• Executing responsibilities in alignment with the Mission, Vision, and Values of the St. John’s 2025 Canada Games.
• Fulfilling other duties as reasonably required.

Education and Experience

• Undergraduate degree or diploma in Event Management, Communications, or a related field.
• Minimum three (3) years of related work experience or a combined equivalent of education and work experience.

Qualifications

• Event planning and project management experience.
• Excellent communication skills, both written and oral, with a demonstrated ability to build and maintain relationships with community partners.
• Highly organized, detail-oriented, and able to manage logistics, budgets, and schedules efficiently.
• Creative, results-oriented, and capable of delivering on deadlines and deliverables.
• Proficient with Google’s G Suite programs (e.g., Gmail, Docs, Slides, Forms, and Calendar).
• Knowledge and experience working in events and the not-for-profit sector.
• Ability to liaise and interact with multiple partners locally, provincially, and nationally.

Other Assets

• Bilingualism (English and French) is an asset.
• Flexibility to work evenings, weekends, and holidays based on position requirements.

Conditions of Employment

• Office hours: 40 hours/week.
• All applicants must be legally entitled to work in Canada at the time of application.
• A Royal Newfoundland Constabulary (RNC) Certificate of Conduct and Vulnerable Sector Check is required.
• Credential checks may be required for specified positions.

Applying for this Position

Apply online by 4:00 p.m. NT on Thursday, December 19, 2024. Please note that only applications submitted through our careers page will be considered.

The St. John’s 2025 Canada Games is committed to fostering diversity and inclusion, reflecting the belief that a diverse and inclusive team creates a better workplace and a more skilled workforce.

Applicants have the right to request accommodations during the recruitment phase. If invited to an assessment or interview, accommodations will also be provided upon request.

We thank all who apply. However, only those selected to proceed in the recruitment process will be contacted. No phone calls or emails, please.

For more information about the Canada Games, please visit https://www.canadagames.ca.

Important Note

The Host Society reserves the right to change, amend, or discontinue this job description at any time. This document is intended to provide an overview of the required responsibilities and qualifications.