This week is National Volunteer Week. Volunteers play a important role in the day-to-day operations for many community and non-profit organizations. Research shows that over 25% of Canadian adults volunteer in a sport-related capacity. Volunteers aid in the delivery systems for sport, recreation and physical activity programming at all levels. The contribution of volunteers helps to ensure that sport programming is more accessible and affordable.
Use double quotes to find documents that include the exact phrase: "aerodynamic AND testing"
Use double quotes to find documents that include the exact phrase: "aerodynamic AND testing"
To govern effectively, a board must become more knowledgeable about its members and stakeholders and understand their values and priorities. Only after focusing on this primary relationship can the board lead. A steward-leadership approach can help sport organization boards to provide vision and direction for the organization while enabling staff to apply their expertise, exercise creativity and grow as persons.
“Organizations need to be dealing not just with the ‘now’ but to start to think about future-proofing themselves. Asking, what are you doing now? Not for next week, but to prepare for the next 3-5 years?” says Michael Naraine, an Associate Professor of Sport Management at Brock University. To him, future-proofing is dependent on good governance. Organizations need a board that is diverse in skills and committed to developing digital strategy and then evaluating the efficacy of the strategy.
Boards in sport organizations can improve their effectiveness by functioning as a team of equals. The importance of teamwork is easily appreciated in sport. For effective teamwork, individual board members need to recognize that their authority exists only as a group, with the board chair serving as the steward-leader to the board.
Delegating without an accountability loop leaves an organization’s board of directors at risk. To delegate safely and support role clarity, the board can do 4 things: (1) specify the results it wants and boundaries for actions and decision-making that must be respected in pursuing those results, (2) document what happens, (3) implement a systematic, rigorous reporting system, and (4) evaluate performance based on predetermined, documented expectations.
Gender-equal boards are associated with higher revenues and more financial resources. In Canadian sport, the number of board members who are women is increasing, with current estimates at 41% representation. That value is encouraging. After all, when at least 30% of board members are individuals from diverse groups, changes toward equality are experienced.
Promotion of safe sport experiences and sustaining volunteer engagement are two of the eight top research priorities identified by Canadian sport and physical activity stakeholders. By tailoring their research activities to fit the needs of knowledge users, sport and physical activity scholars can produce more impactful research.
A board of directors is 100% accountable for everything that happens in an organization. However, being accountable for everything doesn’t mean the board must do everything, or even specify how to achieve its purpose. When determining how the organization will best accomplish its purpose, the board must differentiate between responsibility, authority, and accountability. Check out tips to optimize the board’s role in the SIRC blog.
While management is about “getting the work done,” governance ensures organizations pursue the right purpose, in the right way, and continuously develop. In any sport organization, the board of directors’ role is to govern the organization. When board members are also on the management team, it can help to divide meetings into 2 parts. One part for focusing on governance roles and the other for management responsibilities. Otherwise, day-to-day responsibilities can distract from the board’s work.
This is the fourth blog post in a series designed to increase sport organizations’ capacity to govern well in an increasingly complex world. Check out the previous posts about the role of the board, strategic foresight and the keys to gold medal governance.
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In the first blog that I wrote for the Gold Medal Governance series, I identified the need for a board to steward the organization on behalf of those who grant it the authority to govern. In the second blog, I quoted Robert Greenleaf who bluntly asserted that “without foresight a board cannot govern.”
Some readers of this blog will recognize Greenleaf as the person attributed with introducing “servant leadership” into the present day and applying his ideas during his 38-year career at AT&T. He also wrote and spoke about how attitudes and philosophies that promote such leadership can positively affect all interpersonal endeavours.
In light of SIRC’s inclusive and respectful communications, I’ll use the terms steward leadership and steward-leader as synonyms for Greenleaf’s original terms in this blog. Here, I explore why sport organization boards need to follow the path of steward leadership. According to Greenleaf (2016), a steward-leader is one who wants to make a difference and accepts the opportunity to participate in leadership but remains a steward first.
To govern effectively, the board must be steward first. It must engage with its members and stakeholders and understand their values and priorities. This is the board’s primary relationship. Only then, can a board lead. It must become more knowledgeable about what’s important to those it serves. In doing so, the board can provide vision and direction and know what must be protected along the way to accomplishing this vision. Steward leadership calls on the board to enable staff to apply their expertise, exercise creativity and grow as persons.
What does a steward-leader board do?
A steward-leader board understands that it holds the association in trust for a finite time only, but that its present-day decisions will have long-term effects. A board might wisely adopt the Indigenous worldview that today’s actions and decisions will live through 7 generations.
Rather than focusing on how it can solve current problems, the steward-leader board listens. In a meeting, board members proactively consider the full range of board members’ perspectives, rather than trying to convince each other that their opinion is the right one. The steward-leader board doesn’t stop listening at the end of a board meeting. Listening to each other is only the board’s first step in developing its understanding of perspectives and values related to an issue.
The issues facing national and provincial and territorial sport organizations today are complex and complicated. A board needs to engage in dialogue, listen to its full spectrum of stakeholders, and be patient enough to transform its understanding of issues such as Safe Sport, diversity and inclusion, mental health and wise and ethical use of resources.
Listening leads to greater awareness, necessary for the steward-leader board to conceptualize a future that’s more than a simple and idealized extension of today’s realities. Shaping an inspiring future also depends on developing foresight, another essential trait of steward-leader boards.
Greenleaf was strident about the steward-leader board’s need to develop an intuition based on lessons from the past, the realities of present day, and an informed view of the possible futures (Moore, 2020). He saw the failure of leadership to develop foresight as an ethical failure. If a board doesn’t develop the ability to make decisions in the present that are sensitive enough to survive a changing context and lead to a desirable future (in other words, foresight), then the board isn’t leading, only reacting.
Functioning as a steward-leader board
The steward-leader board is most effective when functioning as a team of equals. The importance of teamwork is easily appreciated in sport. To be an effective board requires individual board members to recognize they’ve no authority independent of the single voice of the board; their authority exists only as a group. This applies to the board chair who “is not the board’s boss, but rather the board’s [steward] – a special [steward] given certain limited authority over the governance process and responsible to the board for how it is used” (Carver, 2010).
Greenleaf described the board chair as “first among equals.” The chair is a steward-leader to the board, drawing out individual board members, building trust, steering the board away from individual agendas and holding the board accountable for acting consistently with the ways in which it has agreed to act (Keith, 2017). The chair serves the board, helping the board do its job, a function that’s incompatible with the chair being the CEO.
Recruiting steward-leaders
If a board wants to develop its capacity as steward-leader, a way to do this is to develop a board consistent with this orientation. Many postings for boards of directors circulated by SIRC that I have read already identify many of the characteristics that contribute to the effective steward-leader board team. For example, different backgrounds and fields of expertise, diversity of ethnicity, gender, location or age, and a passion for the mission and values of the organization.
Boards also want to recruit members who understand that governance is a collective enterprise. Board members need to understand that being part of a collective enterprise requires a commitment to being part of a steward-leader team. Individuals accustomed to making independent and quick decisions may not be a good fit. That said, someone willing to be a team player can also be sufficiently independent in their thinking and have the moral courage to speak up when necessary.
The work of listening, conceptualizing and developing foresight calls for individuals who can also think in systems, are sufficiently patient with the ambiguity in complex, organization-wide issues, and appreciate that the role of governing is distinct from the role of managing. Boards shouldn’t downplay the time required. Holding the organization in trust is a serious responsibility and anyone contemplating serving on a board should know if it requires a major time commitment.
Parting thoughts
I can imagine Robert Greenleaf looking at Canadian sport and observing that boards must look beyond simply performing duties. Instead, boards must provide true leadership. They must define where the organization needs to go, whom to serve and how the lives of those served, including the Canadian public, will be better because the organization exists. A steward-leader board can realize this possibility.
“They [people] trust you because you are serving selflessly as the leader, not self-serving….”
Colin Powell, 65th U.S. Secretary of State (the first African-American appointed to that high-ranking position) and Chair of the Joint Chiefs of Staff (1989 to 1993)