The Sport Information Resource Centre
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The Sport Information Resource Centre

Position Type
Full Time

Application Deadline Date
July 6, 2022

Job Location
Kamloops

Employment Type
Employee

Additional Info
Thompson-Rivers-University.docx

The employer is committed to creating an inclusive and diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, age, marital status, family status or disability.

The employer welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Core business hours at certain times of the year, but evenings and weekends during varsity season (and as per event schedule).

DUTIES

Under the general supervision of the Director, Athletics and Recreation, the Sport and Event Coordinator oversees all TRU Varsity sporting events and Athletics’ fundraising events. Using knowledge of the University’s mission, history, programs goals, philosophy and funding needs, the Sport and Event Coordinator coordinates a strategic, targeted approach to Athletic events that is athlete/donor and volunteer oriented to establish and maintain support and to ensure that donor cultivation and stewardship objectives are achieved.

MAJOR DUTIES & RESPONSIBILITIES

  1. Coordinates the events surrounding TRU university sport contests.
  2. Works in conjunction with the Director to plan and establish promotions for all university sport contests.
  3. Required to attend all games and events, unless otherwise stipulated by the Director.
  4. Prepare and complete scripts for games and ensure all event sponsors are recognized.
  5. Responsible for the Game Operation, which includes events and promotions.
  6. Responsible to secure sponsors for the university sport weekends and for special game promotions.
  7. Responsible for contacting visiting coaches to inform them when their practices are for game day and inform them if there are special ceremonies before, during, or after the games.
  8. Ensure that setup for all games and events are complete. Physically set up equipment (tents, tables, chairs, court signage, decorations, and sporting equipment).
  9. Coordinates the Adopt-a-School program including assigning athletes to teams, assigning teams to schools, and ensuring schools have teams’ contact information.
  10. Provides a written report at the conclusion of each year or when requested by the Director.
  11. Coordinates the Sport Task Force Awards, which includes providing TRU Foundation with a presentation schedule, contacting athletes, meeting award presenters and conducting awards presentation.
  12. Engage and retain TRU student population to attend varsity games through use of promotions and prizes.
  13. Manages the TRU Clothing Store at the varsity events.
  14. Identifies, trains, coordinates and monitors volunteers for campus events, programs and committees; participates in the development of annual plans in conjunction with volunteer committees and contractors.
  15. Establishes and maintains standards and processes for developing invitations and guest lists. Issues invitations, accepts and records RSVPs, approves event itinerary and content, and prepares remarks, pre-event briefings and debriefings.
  16. Generates promotional material for web sites, flyers and social media.
  17. Coordinates Athletes to volunteer at events on campus and in the community.
  18. Provides on-site inspections and monitors services for events including room set-up, menu, equipment needs and overall venue appearance; may also liaise with Ancillary Services.
  19. Completes cash outs after every event, deposits cash to Finance and provides sales summary and expense reports for the Director.
  20. Manages accounts, FAST, invoicing, and payments.
  21. Represents TRU Athletics at events and researches current entertainment trends at other Universities in Canada.
  22. Organizes and executes fundraising events including the Athletic Scholarship Breakfast, Athletic Banquet, and Sport Task Force Golf Tournament.
  23. In conjunction with Athletic Department, Coaches, and Alumni, coordinates and executes the TRU Athletic Hall of Fame.
  24. In conjunction with the Athletics Advancement Officer, executes sponsorship contracts and recognition. Organizes events and receptions to acknowledge donor support.

REPORTS TO:
Director, Athletics and Recreation

QUALIFICATIONS

EDUCATION:

  • University Degree

EXPERIENCE:

  • Three (3) years’ related experience in sports and event coordination including:
    • One (1) year experience in editing and writing communication and promotional materials (e.g. for post-secondary students)
    • Experience with electronic publishing, print production (web and off-set)
    • Experience with updating information for the web and social media

REQUIRED SKILLS, ABILITIES & KNOWLEDGE

  • Ability to deal with courtesy, tact and diplomacy in dealing with students, staff and members of the general public
  • Ability to deal with difficult situations and conflict
  • Ability to prioritize multiple projects
  • Strong verbal and written communication skills
  • Ability to plan while managing multiple, diverse and competing priorities to meet deadlines
  • Demonstrated planning, writing and presentation skills suitable for the senior level of the university
  • Ability to work independently and as a member of a team
  • Awareness of recreation safety protocols
  • Knowledge of electronic word processing, data entry, and the importance of design elements when branding printed and electronic material
  • Valid BC Driver’s License
  • Knowledge of the University’s mission, history, programs, goals, philosophy and funding needs

WORKING CONDITIONS

  • Sitting and standing for long periods of time
  • Exposure to inclement weather
  • Ability to lift weights up to 10 kg.
  • Travel required within North America

The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.

Pay Band
CUPE Grade 11 $35.75

Salary rate
Please Note: This position may be subject to a 90% salary for the first 560 hours of employment.

Location
Kamloops, BC CA (Primary)

# of Hires Needed
1

Organizational Unit
Thompson Rivers University -> Athletics and Recreation -> Athletics and Recreation

Diversity and Inclusion Commitment:
Thompson Rivers University is strongly committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, Indigenous, Black and People of Colour, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.

Apply Here: https://www.click2apply.net/wyZ5amsD4yBylh5x8hqRle

PI180857754


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