The Sport Information Resource Centre
The Sport Information Resource Centre

Position Type
Full Time

Application Deadline Date
November 22, 2021

Job Location
Kanata

Expected Start Date
November 30, 2021

Additional Info
REQUEST-FOR-PROPOSAL-Insurance-Add-ON_REVISED.pdf

The employer is committed to creating an inclusive and diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, age, marital status, family status or disability.

The employer welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

REQUEST FOR PROPOSAL COACH STATUS INSURANCE ADD-ONS

Overview

Equestrian Canada (EC) requests proposals from insurance providers to provide supplementary insurance products for its Coach Status program. Products need to meet or exceed EC’s minimum program requirements and be available to purchase when coaches are applying for the program. Products need to be competitively priced and provide enhanced benefits to participants who have obtained Coach Status.

Background

Equestrian Canada’s goal is that every coach is licenced and certified by 2025. EC estimates that there are between 8000 and 10 000 active equestrian coaches in Canada and aims to expand the program beyond the reach of the traditional Equestrian Canada coach. This estimate is based on member survey data and individuals self-identifying as coaches at competitions. Of these coaches, more than 1000 have engaged in the coach status program since its introduction in December of 2020.

Coach status will become mandatory to coach at EC sanctioned competitions beginning in January 2022.

Of the estimated 8000 – 10 000 active coaches in Canada, approximately 5400 have completed NCCP certification, with around 1500 coaches/year maintaining an active status over the past five years.

Our objective is to have at least 2000 coaches holding Coach Status by July 1, 2022, and to grow the program to include at least 5000 coaches by 2025.

About EC Coach Statuses

The coach status programs ensures that coaches have been screened, trained and hold recognized coaching credentials or equivalent experience. The program runs on a 365 day annual renewal cycle.

Coach in Training

Coach in Training is a new status to be introduced in 2022. To be eligible, coaches must meet the following minimum requirements:

  • 16 years of age
  • Five or more years of progressive riding experience or other relevant equestrian experience working with horses
  • Be working under the supervision of a Licenced Coach, validated at time of application
  • Agree to adhere to all Equestrian Canada Policies and Procedures and acceptance of Code of Conduct and Ethics
  • Screened per Equestrian Canada’s Screening Policy – Level 2 screening
    • Annual completion of a screening disclosure form
    • Level 2 Criminal Record Check or Enhanced Police Record Check (applicants over 18)
    • One letter of reference
    • Individuals under the age of majority are not required to complete a criminal record check; two letters of reference are requested
  • Completed the following training:
    • Training to prevent Maltreatment in Sport
    • Concussion Awareness Training
    • Emergency First Aid Training

Registered Coach

  • Age of majority in province/territory of residence
  • Five or more years of coaching experience
  • Agree to adhere to all Equestrian Canada Policies and Procedures and acceptance of Code of Conduct and Ethics
  • Screened per Equestrian Canada’s Screening Policy – Level 2 screening
    • Annual completion of a screening disclosure form
    • Level 2 Criminal Record Check or Enhanced Police Record Check
    • Two letters of reference
  • Completed the following training:
    • Training to prevent Maltreatment in Sport
    • Concussion Awareness Training
    • Emergency First Aid Training

Licenced Coach

  • Age of majority in province/territory of residence
  • Five or more years of coaching experience
  • Agree to adhere to all Equestrian Canada Policies and Procedures and acceptance of Code of Conduct and Ethics
  • Screened per Equestrian Canada’s Screening Policy – Level 3 screening
    • Annual completion of a screening disclosure form
    • Level 2 Criminal Record Check or Enhanced Police Record Check (updated every 3 years)
    • Vulnerable Sector Search (one time)
    • Two letters of reference
  • Completed the following training:
    • Training to prevent Maltreatment in Sport
    • Concussion Awareness Training
    • Standard First Aid Training
  • Hold an active NCCP Certification
  • OR hold an active certification from another recognized organization*
  • OR completed post-secondary education in a related field of study*
  • Have obtained a certification exemption based on the following criteria:
    • Minimum 10 years verified coaching experience (increasing to 15 years for those who have not received an exemption in 2022)
    • Coaching experience is verified through the application process, supported by a CV and supplementary reference checks

* Minimum professional development requirements based on NCCP policy will be introduced starting in 2023 to ensure that currency is maintained.

Project Objectives

Equestrian Canada is seeking competitive bids to provide the following insurance products for individuals seeking Registered and Licenced Coach status to purchase at the time of application.

Through this process, we hope to achieve the following

  • Provide an incentive and benefit to participating in EC’s coach status program, with greater incentives for those who seek Licenced Status
  • Improve access to insurance at competitive prices that provide cost savings based on the requirements coaches have met
  • Increase program efficiency by saving time by not requiring coaches to submit a Certificate of Insurance as part of their Coach Status Application.
  • Generate revenue to offset costs of administering coach status through sponsorship and/or value-in-kind contributions

Scope of Services

Minimum Insurance Coverage Required

The following insurance products must be includes as part of the proposal.

Commercial General Liability Insurance

Commercial general liability which ensures that both the coach and participants are protected in the event of property damage or personal injury arising from the coaching activity/operations in Canada. The insurance must include the following minimums:

  • $5 000 000 limit of Liability per Occurrence including the following extensions:
    • Broad Form Property Damage
    • Bodily Injury – including injury to participants
    • Cross Liability
    • Non-owned Automobile
    • Tenants Legal Liability (minimum limit $500 000)

Professional Liability

Professional liability to ensure that coaches and participants have minimum protections in place in the event of wrongful acts that occur because of a coach’s instruction, such as neglect, omission, error, breach of duty or a misleading statement in the discharge of sports-related skills training or instruction. A specific extension or endorsement may provide professional liability coverage within a commercial general liability policy, or it may be a separate policy.

  • $100 000 Professional Liability, per occurrence. The coverage is acceptable as a “claims-made” form.

Additional Insured and Waiver of Subrogation

The following organizations/individuals must be included as additionally insured:

  • Equestrian Canada
  • The coach’s affiliated Provincial/Territorial Sport Organization (PTSO)
  • Individuals registered as Coaches in Training with Equestrian Canada under the direct supervision of the insured coach

Optional Add-Ons

In addition to the required insurance protections listed above, EC would like to make the following additional insurance products available to applicants.

  • Increased minimum limits
  • Out-of-country travel insurance
  • Cyber-security and loss of data
  • Employee Liability
  • Major Property & Equipment Property Coverage also know as Farm Property Insurance and Farm Machinery Insurance
  • Medical and Dental Benefits Plan (Majority of coaches are self-employed)
  • Other products that you feel would add value to our clients

Selection Criteria

To be considered, the provider must be able to meet the following requirements

  1. Provide insurance coverage that meets or exceeds the minimum requirements identified in the scope of services
  2. Provide competitive pricing which is less than current market rates for uncertified coaches
  3. Provide customer support and program materials in English and French
  4. Be licensed to sell insurance products in ALL provinces and territories in Canada.
  5. Make insurance products available as soon as possible and no later than December 15, 2022

In making the final decision, the following additional factors will be considered.

  1. Price, ability to offer the best price to program participants
  2. Levels of coverage and associated limits
  3. Enhanced benefits for Licenced vs. Registered Coaches
  4. Number and diversity of products offered
  5. Potential for net financial benefit to Equestrian Canada

Timelines & Submission Guidelines

Request for proposals must be submitted by way of submission form no later than 5:00 pm EDT on Thursday October 25, 2021.

Questions and Additional Information

Should you have questions or require additional information, please contact John Wightman, Chief Financial Officer, jwightman@equestrian.ca


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