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The Sport Information Resource Centre

Position Type
Full Time

Application Deadline Date
December 20, 2021

Salary Range
45,000-47,000

Job Location
Charlottetown

Employment Type
Employee

Expected Start Date
January 10, 2022

The employer is committed to creating an inclusive and diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, age, marital status, family status or disability.

The employer welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Coordinator, VIP Services

Reporting to:  Director – Ceremonies, Culture & VIP Services

Location: Charlottetown, PE

Contract Term: January 2022 – March 2023

OVERVIEW:

The Prince Edward Island 2023 Canada Games Host Society is looking to fill the position of Coordinator, VIP Services.

As a province known for its hospitality, we’re excited to welcome the 2023 Canada Winter Games

to Prince Edward Island. From February 18 – March 5, 2023, the Games will bring together over

3,600 athletes, managers and coaches, across 20 different sports, for the largest multi-sport

event in the country. With a forecasted economic impact of over $100 million, the 29th edition of

the Canada Games will be the largest event hosted in Prince Edward Island’s history.

GENERAL JOB DESCRIPTION:

The Coordinator of VIP Services will contribute to the mission of delivering a life-shaping Games experience by completing day-to-day tasks to support the development and delivery of the 2023 Canada Winter Games VIP Program.

KEY RESPONSIBILITIES:

  • Work with the Director of Ceremonies, Culture & VIP Services to assist the planning and execution of the 2023 Canada Games VIP Program.

  • Coordinate invitations, RSVPs, ticketing, accreditation and housing for key stakeholders including partners, government officials and other VIPs.

  • Coordinate planning and logistics for all VIP lounges.

  • Provide support to the team coordinating VIP receptions, dinners and signature events.

  • Provide support to the team coordinating VIP attendance in official ceremonies.

  • Submit final reports after the events to evaluate success.

  • Other tasks as they may apply to the Protocol & VIP Services (16) Functional Area.

QUALIFICATIONS:

  • An undergraduate certification/ degree or diploma in event coordination, project administration, or other related experience.

  • Two (2) or more years of experience in an event environment working in protocol or VIP services.

  • Demonstrated ability to set priorities and manage multiple projects on site and off site.

  • Exceptional verbal communication skills, preferably in English and French.

  • Impeccable organizational skills when handling large volumes of sensitive data.

  • In-depth knowledge and comfort level with Microsoft Excel.

  • Demonstrated ability to meet tight deadlines and work well under pressure.

  • Demonstrated sound judgement in decision-making in a time sensitive environment.

  • Highly developed communication and interpersonal skills, with the ability to establish and maintain effective working relationships with VIPs at the highest level.

  • Supportive of the Games initiative and contribute to its success through high quality work and effort.

  • Must have a desire to work in a fast-paced environment with flexibility and adaptability to changing priorities.

  • Ability to work collaboratively with a focus on attention to detail and communication of expectations.

  • Knowledge and experience working in a multi-sport Games or events environment is an asset.

  • Experience working in the Google Drive platform is an asset.

OTHER:

  • All applicants must be legally entitled to work in Canada at the time of application.

  • The successful candidate will be subject to a criminal record check and/or other background checks.

  • Must provide proof of full covid-19 vaccination.

WORKING CONDITIONS:

  • Additional hours, or time outside of the normal work hours, may be required in order to meet operational requirements of the 2023 Canada Winter Games.

  • The 2023 Canada Games Host Society is an equal opportunity employer and believes diversity strengthens us as a workplace; we encourage all those qualified to apply.

To apply, please forward your cover letter and resume to https://2023canadagames.zohorecruit.com/jobs/Careers

Important Note: The Host Society reserves the right to change, amend or disuse this job description at any time. This document is intended to provide an overview of the required responsibilities and qualifications.

Applying for this Position: The 2023 Canada Winter Games Host Society is committed to building a skilled, diverse team reflective of Canadian society. As a result, we promote employment equity and encourage applications from women, Indigenous peoples, persons with a disability, or members of a visible minority group and regardless of sexual identity, gender identification, or gender expression.

We thank all who apply, however, only those selected to proceed in the recruitment process will be contacted. For more information about the Prince Edward Island 2023 Canada Winter Games, please refer to our website: https://www.canadagames.ca/upcoming-games/pei-2023-canada-winter-games


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