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The Sport Information Resource Centre

Position Type
Full Time

Application Deadline Date
December 20, 2021

Salary Range
45,000-47,000

Job Location
Charlottetown

Employment Type
Employee

Expected Start Date
January 10, 2022

The employer is committed to creating an inclusive and diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, age, marital status, family status or disability.

The employer welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Coordinator, Official Languages & Communications

Location: Charlottetown, PE

Division: Marketing and Communications

Contract Term: Until March 2023

OVERVIEW

The Prince Edward Island 2023 Canada Games Host Society is looking to fill the position of Coordinator, Official Languages & Communications.

From February 18 – March 5, 2023, the eyes of the nation will be on Prince Edward Island as we host the 2023 Canada Winter Games. Featuring over 150 events in 20 sports and a major cultural festival, the 2023 Canada Games will welcome over 3,600 athletes, managers and coaches, as we celebrate and inspire the best of the next generation of Canadian athletes. The 29th edition of the Games will be the largest multi-sport and cultural event for youth in Canada and the largest event to be hosted in Prince Edward Island’s history.

Together, we’ll spark greatness and celebrate the power of sport and share the warmth, community, and spirit of Prince Edward Island with every corner of the country. From athletes and coaches to volunteers and fans, the 2023 Games will make every Canadian an Islander.

GENERAL JOB DESCRIPTION:

The Coordinator, Official Languages & Communications provides coordination, integration, planning, development and operations support regarding language services and media relations for the Host Society. The Coordinator, Official Languages & Communications, works collaboratively with all Functional Areas to provide external communications, programs and services in both Official Languages. This position works closely with staff and volunteers to meet Canada’s Official Languages requirements and assist with the media relations support of the 2023 Canada Games host society.

RELATIONSHIPS:

Reports to: Director of Marketing, Communications and Stakeholder Relations

Internal Stakeholders: Staff, Board of Management

External Stakeholders: Canada Games Council, Translation Contractors, Sponsors

KEY RESPONSIBILITIES:

  • Ensure the Host Society complies with the language services requirements identified in the agreement between the Host Society, the Canada Games Council and government and community partners.

  • Help gain local, provincial and national awareness and support for the Canada Games.

  • Support earned media initiatives through coordination with media, spokespeople and partners relating to various Canada Games events

  • Act, as required, as a bilingual spokesperson and emcee of the 2023 Games to media and for related events.

  • Work with the Marketing & Communications team to execute the social media strategy of the 2023 Canada Games Host Society

  • Work with the marketing and communications team, and related areas, to ensure French translation, revision, proofreading and interpretation services are provided as required.

  • Develop a plan to have translation activities completed as early as possible prior to their needed timing.

  • Coordinate translation requests including referring them to an accredited translator, as needed.

  • Liaise and build a partnership and activation events with the local Francophone community.

  • Coordinate requests received by the Host Society in French.

  • Educate staff and volunteers about the importance of both official languages.

  • Coordinate language services for people with disabilities (i.e. sign language, braille).

  • Assist the human resources and volunteer divisions with recruiting, identifying, registering and training bilingual staff and volunteers.

  • Assist the marketing and communications divisions with updates to the French version of the Games website, and social media posts in French.

  • Support the Community Relations area as needed, including activities such as outreach to schools, participation in trade shows, Mascot Program, Torch Relay and interacting with various community groups.

  • Support the Ceremonies and Culture area as needed, to ensure bilingual artistic and cultural programming.

  • Submit final reports after the event to evaluate success.

QUALIFICATIONS:

Education:

  • An undergraduate degree or diploma in modern languages, communications, translation, copy-editing or other related fields.

Experience:

  • Two (2) or more years of related experience in the development of French language programs/services in a community / non-profit environment, coordinating translation and/or project management. A combined equivalent of education and experience may be considered.

Technical Knowledge and Skills:

  • Bilingualism with excellent communication skills, written and verbal, in both French and English is required.

  • Strong organizational, administration, planning and presentation skills.

  • Must be very detail-oriented.

  • Experience with Google’s G Suite programs, Gmail, Docs, Slides, Calendar, etc. (or equivalent Microsoft Office programs) is required.

  • Demonstrated ability to set priorities and manage multiple projects.

  • Ability to work in a team environment where duties and reporting levels are shared.

  • Knowledge and experience working in a not-for-profit, events, sports or multi-sport Games environment is an asset.

  • Ability to build and maintain positive relationships and provide excellent client service to internal and external stakeholders.

CONDITIONS OF EMPLOYMENT:

  • Supportive of the Games initiative and contribute to its success through high quality work and effort.

  • Must have a desire to work in a fast paced environment with flexibility and adaptability to changing priorities.

  • Ability to work collaboratively with a focus on attention to detail and communication of expectations.

  • All applicants must be legally entitled to work in Canada at the time of application.

  • The successful candidate may be subject to a criminal record check and/or other background checks.

WORKING CONDITIONS:

  • Full Time:  40 – 48 hours per work week.

  • Formal office hours are 8:30 a.m. until 4:30 p.m., Monday to Friday; however, flexibility will be required (and given appropriately). This may include various evening/weekend committee work, varying workload/deadlines, Games time requirements, etc.

  • Additional hours, or time outside of the normal work hours, may be required in order to meet operational requirements of the 2023 Canada Winter Games.

To apply, please forward your cover letter and resume to https://2023canadagames.zohorecruit.com/jobs/Careers

Important Note:

The Host Society reserves the right to change, amend or disuse this job description at any time. This document is intended to provide an overview of the required responsibilities and qualifications.

Applying for this Position

The 2023 Canada Winter Games Host Society is committed to building a skilled, diverse team reflective of Canadian society. As a result, we promote employment equity and encourage applications from women, Indigenous peoples, persons with a disability, or members of a visible minority group and regardless of sexual identity, gender identification, or gender expression.

We thank all who apply, however, only those selected to proceed in the recruitment process will be contacted. For more information about the Prince Edward Island 2023 Canada Winter Games, please refer to our website:

https://www.2023canadagames.ca/


Apply Online