The Sport Information Resource Centre
The Sport Information Resource Centre

Position Type
Full Time

Application Deadline Date
September 11, 2020

Salary Range

Job Location
Toronto, Ontario, CA

Expected Start Date
February 4, 2022

The employer is committed to creating an inclusive and diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, age, marital status, family status or disability.

The employer welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

TERMS OF REFERENCE

GENERAL PURPOSE OF THE POSITION

The primary purposes of the Chef de Mission position are to:

1. Act as official spokesperson for the applicable Canadian Olympic Team/Canadian Pan American Team (the “Team”);

2. Motivate and inspire the Team; and

3. Fulfill the responsibilities of the Chef de Mission, as described in these Terms of Reference.

TERM
The term of the Chef de Mission is from the date of appointment by the COC Board of Directors (“Board”) through to the final post-Games debrief session and written report to the Board. The term generally ends at the end of the calendar year of the applicable Games.

ACCOUNTABILITY
The Chef de Mission is accountable to the Board and prepares a final report to the Board after the Games, and will work directly with the Chief Sport Officer pre-Games and at-Games.

SELECTION
The Chef de Mission is selected by a Selection Committee (comprised of members listed below), provided that such selection (i) requires the approval of the COC Board of Directors, (ii) is conditional upon signature and compliance with the COC-Chef de Mission Agreement for the applicable Games, and (iii) successful completion of background check in accordance with the process communicated by the COC.

Selection Committee Members:

  • the COC President
  • the COC Chief Executive Officer (CEO)
  • an Athletes’ Commission Representative appointed by the Athletes’ Commission Chair
  • a Board member appointed by the COC President
  • the Chef de Mission from the most recent and corresponding Games, specifically:
    • Pan Am Games Chef Selection: Chef from previous Pan American Games + Chef from most recent Summer Olympic Games
    • Summer Olympic Games Chef Selection: Chef from previous Summer Olympic Games + Chef from most recent Winter Olympic Games
    • Winter Olympic Games Chef Selection: Chef from previous Winter Olympic Games + Chef from most recent Summer Olympic Games
  • the Chief Sport Officer, (non-voting)

RESPONSIBILITIES OF THE CHEF DE MISSION

1. Provides leadership to support, protect and insulate performance of the Team.
2. Serves as the spokesperson for the Team.
3. Serves as a mentor, supporter and cheerleader for the Team.
4. Endorses the final selection of the Athlete Mentor(s) for the Games. Represents the Team leading up to and during a Games.
5. Works in collaboration with the Chief Sport Officer and the Director, Games in the preparation of the Team’s participation at the Games.
6. Attends key meetings such as:

  • Olympic Orientation & Olympic Preparation Seminars
  • Olympic Lab;
  • A site visit with the COC team;
  • A COC Staff Retreat (as guest speaker);
  • Possible Pan Am Games or Olympic Games 4-day site visit during the Games – observer program;
  • COC Sessions on occasion, at the request of the President;
  • Board meetings on occasion, at the request of the President.

7. Builds respectful relationships with all members of the Team.
8. Serves as a member of the COC – Issues Management Team.
9. With support of the Chief Sport Officer, prepares a final report for presentation to the Board.
10. Serves on the following committees:

  • Flagbearer Selection Committee (for Opening and Closing Ceremonies);
  • Team Selection Committee;
  • Selection Committee for Future Pan Am and Olympic Chefs (as detailed in SELECTION above)
  • Selection of Youth Olympic Games Chef, specifically:
    • Summer Olympic Chef sits on Selection Committee of Youth Olympic Games Chef
    • Winter Olympic Chef sits on Selection Committee of Winter Youth Olympic Games Chef

11. Reinforces the vision of one aligned, unified Team.
12. Provides support and mentorship to incoming Chefs, and assists with other transfer of knowledge activities.

The above description of responsibilities may be modified or added, as reasonably required by the COC from time to time, to fulfil the purposes of the Chef de Mission position. The COC will give reasonable notice of any specific request for the Chef de Mission and the Chef will use reasonable efforts to accommodate such applicable requests.

SUPPORT FOR THE CHEF DE MISSION

The Chef de Mission position is a volunteer position.  However, when the Chef is requested to prepare and deliver a keynote and/or facilitate a session for COC/Team events, the Chef will receive an honorarium in accordance with COC Athlete Appearance Guidelines.    Also, expenses that may be incurred to fulfil the responsibilities outlined above are arranged and covered by the COC and certain benefits granted to mission team members of the Team will also extend to the Chef de Mission, as outlined in the Chef de Mission Agreement.

The Office of the Chef

“The Office of the Chef” is comprised of the Chef de Mission and the following support personnel:

  • Chief Sport Officer: leads the Office of the Chef, leads the Team, links and aligns the Office of the Chef to the COC leadership, COC personnel and Mission Team;
  • Director, Games: strategic lead for the Team; ensures integration and coordination of Games planning and execution of the Games plan;
  • Manager/Manager, Games: Chef’s designate on all operational matters with the organizing committee;
  • Games Mentors: provide support and direct link with the athletes at Games;
  • Executive Assistant/Liaison: provides operational and administrative support to the Chef and the Chef’s family.
  • Director, Communication & Media Relations: provides support/guidance with key messaging, media training media, requests/interviews etc.

Administrative Support
The COC will provide a support person to help the Chef de Mission with administrative matters directly related to their role as Chef de Mission, including such things as scheduling appointments, managing travel, responding to requests, etc. leading to and during the Games.

CHEF DE MISSION SELECTION PROCESS

1.  PROCESS
The objectives of this Process are to (i) contribute to COC optimal Team Performance, (ii) contribute towards the achievement of the Canadian National High Performance Strategy, (iii) provide a safe and inclusive environment for the Canadian Olympic Team at the Olympic Games, and (iv) contribute towards the advancement of clean and ethical sport in Canada and globally.

2. POSITION DESCRIPTION
The Chef de Mission is the spokesperson of the Canadian Team for the applicable Games and a member of the Mission Team for the applicable Games.  The Chef de Mission roles and responsibilities are described in the Chef de Mission Terms of Reference for the applicable Games.

3. ELIGIBILITY
All Canadian citizens/resident athletes who have actively competed and represented Canada at the Olympic, Olympic Winter or Pan American Games and who are eligible to participate in the applicable Games in accordance with the Olympic Charter (or Panam Sports rules) and the rules of the organizing committee for the applicable Games are eligible to submit an application for the position of Chef de Mission. Pan American Games athletes are eligible to apply to become the Chef de Mission for the Pan American Games and Youth Olympic Games only. Youth Olympic Games athletes are eligible to apply to become the Chef de Mission for the Youth Olympic Games only. Olympians are eligible to apply to serve as Chef de Mission for each of the Pan American, Olympic, Olympic Winter and Youth Olympic Games.

4. QUALIFICATIONS
Following are the qualifications deemed essential or preferable for the position, as evaluated by the Selection Committee for recommendation to the Board of Directors:

Essential Qualifications

  • Being in compliance with, and not having served any sanction under, the Olympic Charter, the World Anti-Doping Code, the COC Policy Statement and Guidelines on Conduct and other applicable IOC, Panam Sports, and/or COC policies and guidelines;
  • Demonstrates commitment to fulfil the Chef de Mission roles and responsibilities in accordance with the requirements set forth in the Chef de Mission Terms of Reference for the applicable Games;
  • Demonstrated track record of success as an accomplished spokesperson and public speaker;
  • Superior media relations skills;
  • Demonstrated commitment to athletes/coaches and to creating an environment where they can compete to the best of their abilities;
  • Demonstrated commitment to clean and ethical sport;
  • Leadership skills;
  • A sense of vision and the ability to encourage team building;
  • Demonstrated ability to work well with people (a team player);
  • Ability to interpret change that occurs and respond effectively (i.e. crisis management); and
  • Effective communication skills (oral and written).

Preferable Qualifications

  • Previous COC Games Mission experience;
  • Bilingual in Canada’s official languages;
  • Knowledge of current COC policies and vision and mission;
  • Linguistic and cultural qualification vis-à-vis the host country;
  • A medalist at the Olympic, Olympic Winter Games or Pan American Games, as applicable.

5. SELECTION PROCESS

The steps of the selection process of the Chef de Mission include:

  • Call for Applications
  • Review by Selection Committee
  • Successful completion of background check of recommended candidate
  • Recommendation to the COC Board of Directors by Selection Committee
  • Conditional approval by COC Board of Directors
  • Signature of Chef de Mission Agreement for the Games
  • Announcement of Chef de Mission

Call for Applications
The call will be by means of an electronic mailing to all eligible athletes of the applicable Games, and will also be posted on the employment (volunteer) section of the COC Website (www.olympic.ca).

Receipt of Applications
An electronic confirmation will be sent to each applicant acknowledging receipt of their application, such acknowledgement shall not be considered in any way as acceptance or selection of the candidature.

6. SELECTION COMMITTEE

The Selection Committee consists of the following:

  • The COC President
  • The COC Chief Executive Officer (CEO)
  • An Athletes’ Commission Representative appointed by the Athletes’ Commission Chair
  • A Board member appointed by the COC President
  • The Chef de Mission from the most recent and corresponding Games, specifically:
    • Pan Am Games Chef Selection: Chef from previous Pan Am Games + Chef from most recent Summer Olympic Games
    • Summer Olympic Games Chef Selection: Chef from previous Summer Olympic Games + Chef from most recent Winter Olympic Games
    • Winter Olympic Games Chef Selection: Chef from previous Winter Olympic Games + Chef from most recent Summer Olympic Games
  • The Chief Sport Officer, (non-voting)

In carrying out its mandate, the Selection Committee will review the applications and formulate recommendations to the Board of Directors.

  • The Selection Committee will review eligibility and qualifications of candidates for the role of Chef de Mission;
  • The Selection Committee reserves the right to invite athletes meeting the qualifications other than those who have submitted candidature;
  • The Selection Committee reserves the right to invite any, some or all candidates for interviews (whether in person or remotely, at the Committee’s discretion);
  • The Selection Committee reserves the right to request any additional information on any candidature and contact references from any, some or all of the candidates;
  • The Selection Committee will reach a consensus through discussion internal to the Committee;
  • The COC shall not be under obligation to select anyone in connection with the application process and the candidatures received;
  • Unsuccessful candidates will not be provided with any information other than who has been selected by the Board of Directors once such decision has been made public;
  • The COC shall not be under any obligation to pay for any costs incurred in the preparation of applications or candidatures (other than if travel or meeting is actually requested by the COC during such process);
  • The COC reserves the right to cancel this application process, to reject any or all candidatures, to re-open for new applications if necessary; to waive minor irregularities and formalities, and to accept application(s) which offers, in the COC’s sole discretion, the best Chef de Mission candidature for the applicable Games.

7. TIMELINES
The timelines below may be adjusted at any time in COC reasonable discretion and communicated accordingly to applicable candidates.

Process Steps Dates (Beijing2022)
Call for Applications July 27, 2020
Deadline for applications September 11, 2020
Review by Selection Committee Week of Sept 28, 2020
Possible additional interview(s) if needed Week of Sept 28, 2020
Background check of recommended candidate By Oct 6, 2020
Confirmation by COC Board of Directors October 16, 2020
Signature of Chef de Mission Agreement October 16, 2020
Announcement Week of October 19, 2020
2022 Beijing Winter Olympic Games February 4 to 20, 2022

APPLY HERE: https://cot.formstack.com/forms/cdm_form_2022

ATTRIBUTIONS


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