Position Description: Administrative Assistant
General Description: Ultimate Canada, the national sport organization for the sport of Ultimate, is looking for an Administrative Assistant.
The Administrative Assistant is responsible for supporting Ultimate Canada’s operations. The
position reports to the Ultimate Canada Executive Director.
Duties
- General administration duties and support in areas such as scheduling, meetings, filing, and archiving.
- Support relations with Provincial and Territorial Sport Organizations.
- Maintain volunteer, coach, and national team athlete databases.
- Collect and store forms for staff, volunteers, and participants.
- Support the development of reports and guidebooks.
- Assist with budget closeouts and addressing accounts receivables and payables.
- Conduct research on policies, programs, and initiatives.
- Assist in submitting applications and annual filings.
- Support the executive director with other duties and projects as they arise.
Skills
The successful candidate will possess the following mandatory qualifications:
- High school diploma
- Experience with the following software programs: Microsoft Word and Excel
- Proficiency with Google Drive programs
- Strong communication and interpersonal skills
- Ability to organize work and to multi-task
- Ability to work independently and with others
- Strong verbal and written communication skills
- Strong analytical and problem-solving skills
- Good attention to detail
- Ability to collaborate with staff and stakeholders
- Ability to adapt to a flexible work schedule including some evenings and weekends
The following assets are considered desirable but are not required:
- Ability to communicate effectively verbally and in writing in both official languages
- Bachelor’s degree / Diploma and/or several years of experience in sports administration or office administration
- Experience with QuickBooks
Additional Information
Requirements: Must currently be legally entitled to work in Canada
Hours: 10-20 hours/week
Term: Permanent full-time position beginning February 18, 2025, or earlier
Location: Victoria, BC preferred but can be fully remote
Pay rate: $20-25/hour
Type of position: Part-Time
Application Process:
Interested applicants are asked to submit their resume and cover letter to
employment@canadianultimate.com by February 10th, 2025.
Please note, only those selected for an interview will be contacted.
Ultimate Canada is committed to creating an inclusive and diverse work environment and is
proud to be an equal opportunity employer. All qualified applicants will receive consideration for
employment without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship,
creed, sex, sexual orientation, gender identity, gender expression, record of offences, age,
marital status, family status, or disability. We strongly encourage people from underrepresented
or marginalized groups to apply.
Ultimate Canada welcomes and encourages applications from First Nations, Metis, and Inuit
peoples, racialized persons, persons with disabilities, women, and/or 2SLGBTQ+.
Accommodation is available on request for candidates taking part in all aspects of the selection
process.