Be part of building a national brand. Headquartered in Montreal, the Canadian Olympic Committee (COC) is a national, private, not-for-profit organization committed to high-performance sports excellence. We are the largest private supporter of high-performance sport in Canada and we are responsible for all aspects of Canada’s involvement in the Olympic Movement, including the participation in the Olympic and Pan American Games.
- Pan American Games in Santiago, Chile (October 20th to November 05th, 2023)
- Youth Olympic Games in Gangwon, South Korea (January 29th to February 01st, 2024), and
- Summer Olympic Games in Paris, France (July 26th to August 11th, 2024).
This position will contribute to the delivery of a world class performance environment for Athletes, Coaches and Support Team at the Games. The incumbent will work collaboratively within the Games Planning Team to deliver on COC Games objectives. The Coordinator, Games will be responsible for a portfolio of projects, including one major impact project, for the Games mentioned above with a primary focus on Arrivals & Departures and Travel.
This is a 15-month fixed-term contract, spanning from approximately August 2023 through October 2024.
LOCATION
This position will be located in the COC office in Montreal, QC, at 500 René-Lévesque Boulevard West. We offer a hybrid work model that allows for up to three days of remote work each week.
CORE RESPONSIBILITIES AND PRIORITIES
Games Planning and Operations
- Responsible for the planning, delivery, and reconciliation of the Arrivals & Departure project for Santiago 2023 and Paris 2024:
- Develop and maintain project plans in the COC Project Management software (Asana).
- In the lead up to Games, manage the Organizing Committee’s Arrivals & Departures system based on the information in the COC Games Management System.
- Coordinate athletes and support staff with transportation to their appropriate accommodation location and be the point of contact for any issues with the accreditation/migration process at the airport.
- Responsible for the planning, delivery, and reconciliation of the Travel project for Gangwon 2024:
- Develop and maintain project plans in the COC Project Management software (Asana).
- Manage and execute the Travel program by liaising between the official travel agency and the national sport organizations participating in the Games.
- Provide general administrative support to the Games Management Team including meetings preparation, hosting, note-taking and follow ups.
- Contribute to special projects that fall outside of Games specific operations.
High Performance Advisors Connection
- Work with each sport’s assigned High Performance Advisors (HPAs) to understand the individual sports’ realities & plans in the lead up and during the Games.
- Provide solutions or alternatives to identified sports’ needs and gaps throughout the execution of the project while considering available resources (budget, logistics, human resources, etc.).
- Consult the Senior Manager, Sports Strategy and Performance Integration during the strategic planning of the assigned projects to ensure the sports lens and needs are considered in the program delivery.
QUALIFICATIONS AND CRITICAL SKILLS
Education and Experience
- University degree or college diploma
- 1-2 years of relevant experience, including multi-sport or international sport event experience and/or multi-sport Games experience
- Knowledge of the Canadian Sport System and major Games operations
- Project management experience is an asset
Skills and Abilities
- Bilingual (French / English) a preferred asset. Future Games city/country local language skills an asset.
- Impeccable attention to detail and accuracy.
- Proven organization and time management skills.
- Ability to work under pressure while maintaining efficient time management, prioritization, and escalation.
- Excellent interpersonal skills, with the ability to work with colleagues, partners, and stakeholders.
- Strong verbal and written communication skills.
- Effective team player, but also comfortable working independently.
- Proficient with computer software applications in a Windows and Google environment.
- Demonstrates and embodies the COC values of Accountability, Excellence, Fun, Respect and Bravery.
Commitment
- Travel for Games related activities such as site visits and preparation seminars.
- Santiago 2023 Games Preparation Seminar, in Montreal – August 26 to 28, 2023
- Paris 2024 Olympic Preparation Seminar, in Montreal – April 26 to May 1, 2024
- Travel for Games (approx. 5-7 weeks during Games window)
- Santiago 2023 Panam Games – October 2nd – November 8th, 2023
- Paris 2024 Olympic Games – July 7th – August 15th, 2024
- Work some evenings and weekends
COMPENSATION
Competitive salary based on experience with benefits package.
CONTACT
Please submit your resume and cover letter by June 16, 2023.
The COC is committed to ensuring our recruitment and selection processes and work environment are inclusive and barrier-free. At the COC, we celebrate and welcome the diversity of all employees and believe that having a team of individuals with different backgrounds, views, experience, and capability working together makes us stronger and better as an organization.
Accommodation is also available upon request for individuals taking part in all stages of our recruitment and selection processes. Please advise the recruiter to ensure your accessibility needs due to a disability are accommodated. Information received relating to accommodation will be addressed confidentially.