Coordinator, Competitions - Golf Canada
Post date: Nov. 1, 2019
Application Deadline: Nov. 25, 2019
Position Start Date: Jan. 7, 2020
Title: Coordinator, Competitions
Reports to: Director, Rules, Competitions and Amateur Status
Location: Golf Canada Head Office
Status: Full Time Permanent
Ideal Start Date: Tuesday, January 7, 2020
This position reports to the Director, Rules, Competitions and Amateur Status and will be a key member of the Department of Sport.
This position will work closely with the Director and Manager to assist in conducting national and regional competitions and delivering our Rules Education program. Responsibilities include leading the execution of national and regional junior championships, operations, volunteer activities and tournament financials.
- Conduct championships on the Golf Canada schedule as assigned. To include National Amateur championships, regional junior events, and any professional qualifying tournaments as required. Responsibilities to include (but not limited to) the following:
- Schedule pre-championship visits to host venues – as required
- Work with local host club championship committee(s) to ensure tournament requirements are being fulfilled as outlined in the tournament manuals
- Follow responsibilities for Golf Canada Tournament Director as outlined in the tournament manuals
- Ensure host club committees remain within pre-approved championship budget and work to secure local sponsorship to enhance certain aspects
- Ensure host club volunteer requirements are fulfilled as outlined in tournament manuals
- Complete tournament related administration as required
- Ensure host clubs adhere to the contractual obligations
- Administrative support for all Golf Canada Amateur Championship volunteers
- Rules of Golf Support. Responsibilities to include (but not limited to) the following:
- Maintenance of Rules of Golf files and correspondence to ensure prompt answers to all queries
- Administration for Rules Education, including online platforms.
- Administration and presentation of the Rules of Golf seminars
- Operational work in the field, as required, at various outside events as a member of the local Rules Committee.
- Assist in the promotion and communication of the Rules of Golf
- Assist with Rules of Golf Committee meetings (agendas, minutes, etc.)
- Monitor registration entries and ensure prompt communication is given to those participants that sign up for seminars.
- Tournament Operations Support (July to September)
- Act as a lead for operations once Tournament season begins. Understanding that driving the equipment to various competitions could be part of this role.
- Formulate / review / revise championship information – as required. Items may include (but not limited to) the following
- Revision of tournament entry forms.
- Establishing tournament “fact sheets” – to include; directions, hotel information, venue information, local committee information, letters, or other information as it pertains to the championship
- Distribution of entries and tournament information to players, provincial associations, website and Golf Canada Governors
- Review duty rosters as prepared by the Duty Roster Sub-Committee
- Administer and monitor the Rules and Competitions e-blast schedule on an annual basis, working with the Marketing/Communications team.
- Act as Project Manager for all Rules and Competitions Marketing/Communications projects, working closely with the Director, Brand to ensure all projects are on time and completed in a timely manner.
- Championship selection criteria. Responsibilities to include (but not limited to) the following:
- Working with amateur championships staff to select the strongest championship field for each event
- Ensure selection criteria is posted on the website and accessible to the general public
- Work with competitions staff to advise applicants of their acceptance and/or rejection into a championship.
- Ensure appropriate tournament information is forwarded to applicants.
- Inventory / Equipment control. Responsibilities include (but not limited to) the following:
- Ensure appropriate levels of tournament operational equipment is maintained
- Production of tournament posters and related printed materials
- Manage shipping requirements to effectively maximize traveling interns
- Work cooperatively with professional championships operations staff to utilize entire Golf Canada equipment supply.
- Prepare travel itinerary for each year. Review with Director, Rules, Competitions & Amateur Status.
- Prepare quantifiable goals and objectives for each year. Review with Director of Rules, Competitions & Amateur Status.
- Work to ensure that the amateur championships division at Golf Canada provides;
- prompt answers to all queries
- service to members and the public
- conducts the highest level of tournaments for the enjoyment of all competitors and volunteers
- Other duties as required.
REQUIRED SKILLS, KNOWLEDGE, & ABILITIES:
- Successful completion of a post-secondary education in Sports Management or related discipline, or a combination of education and relevant work experience is required;
- Excellent organizational skills;
- Strong interpersonal skills;
- Willingness to travel for extended periods of time;
- Ability to manage multiple priorities under time restrictions;
- Flexibility and demonstrated ability to be a team player;
- Experience in event planning and operations;
- Knowledge of the Rules of golf considered an asset;
- Bilingual (English and French) considered an asset;
- Advanced skills in Power Point, Word, Excel (Office Suite).
Golf Canada - Human Resources
1333 Dorval Drive, Suite 1
Oakville, ON L6M 4X7
One (1) position available. Golf Canada will interview up to five (5) candidates. Forward cover letter and resume, by e-mail or mail only, NO PHONE CALLS PLEASE to the above contact by 11:59 pm ET, Monday, November 25, 2019. Golf Canada thanks all applicants but will contact only those who will be invited for an interview.
Golf Canada is committed to providing a safe environment for all, especially children. All applicants will be thoroughly screened using background checks and a review process.
Golf Canada’s core values are “Fun, Excellence, Inclusion, Respect, Accountability” and while these are included in each employee’s offer of employment and annual employment letters, these core values are also an integral part of the Golf Canada’s recruitment, hiring and annual review process.
Golf Canada is dedicated to employment equity and fostering diversity within the workplace in order to build an inclusive workforce where all employees have the opportunity to reach their potential.
Golf Canada is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation during any stage of the recruitment process, please notify Human Resources at 905-849-9700.