General Office Assistant - Mooredale House

Post date: Jul. 9, 2019

Application Deadline: Jul. 29, 2019

Position Start Date: Sep. 3, 2019

Job Title: General Office Assistant

Shifts: 4:30-8:30pm (16 hours per week)

Days: Monday - Thursday

Duration: September 2019- May 2020

About Mooredale:

Mooredale is an established non-profit organization that welcomes people of all ages to experience a wide range of educational, recreational, social and cultural activities.  Supported by families and volunteers, we build on a rich history of providing programs and services to the community while embracing fresh ideas for the future.

Job Description:

Perform general office duties to support Mooredale’s evening programs, meetings and activities including registration, data entry, mailing/emails, scanning, filing, messages, photocopying as needed.  Perform full reception and clerical duties for community centre including membership assistance where possible.  Assess incoming calls and messages for priority attention; maintain computer and manual files; photocopy reports, manuals, correspondence, and program flyers and distribute as necessary.  Complete some general duties.  Provide emergency assistance as needed. 

Duties:

  • Greet members and visitors at Office Door and assist them with their requests, if possible
  • General office work (mail, email, word processing, photocopying, filing, payments)
  • Data entry as needed - program and sport registration
  • Inform members when program or sport is wait listed
  • Make program confirmation calls as requested by other Mooredale staff
  • Make cancellation calls as needed
  • Assist with telephone outgoing message updates, as needed
  • Pick-up voicemail messages on general voice mail and ext. 101, and forward for further attention to correct staff
  • Assist instructors or meeting groups as needed with space requirements and check that required set-up was done – if not, assist with setting up room or equipment
  • Assist program instructor(s) with calling parents if late for pick-up after program finished
  • Provide/ Print updated class lists to instructors as needed
  • Provide forms for routine needs (registration, part-time instructor payment, requisition, etc.)
  • Provide additional equipment or set-up assistance for meetings/programs as needed
  • Provide front line reception for all office functions, including registration, information about upcoming programs, sports, activities, events, etc.
  • Process payments – cash, cheques, debit cards, VISA, MasterCard
  • Take messages for other staff and forward to individual in-boxes (mail, email, voice mail)
  • Verify accuracy of general information on Mooredale website and notify staff of corrections needed
  • Update web-site as required
  • First aid/emergency response and assistance as needed
  • Provide emergency assistance regarding salt at front entrances for winter months- May have to shovel snow from entry door and place salt
  • Communicate with morning staff by completing office log book for non-routine issues
  • Lock-up office and cashbox in safe at end of shift
  • Close up the building and set alarm if cleaners are not already on-site.
  • Provide office support to special Mooredale fund-raising efforts as required.
  • Assist with general office and photocopy room cleanliness
  • Assist office staff with preparing for large events, i.e. Winter Wonderland and Mayfair

Qualifications:

  1. Previous office experience is an asset.
  2. Previous experience with online CRM software and websites.
  3. Must possess current Standard First Aid and CPR ‘C’ certification.
  4. Strong communicator, detail oriented, strong customer service skills, and the ability to work with minimal supervision.

Compensation:

  1. $16.00/hour

If you are interested in this position, and interested in becoming a part of the team at Mooredale, please forward your cover letter and resume to Paul Buksner, Executive Director by Monday July 29, 2019:

Paul Buksner

Executive Director

Mooredale House

pbuksner@mooredale.on.ca

We thank all applicants that apply, however only those being considered for an interview will be contacted.  No telephone calls please.

Type of Position: Part time
Employment Type: Employee
Salary Range: $16.00/hour

Contact Details

Contact Name: Paul Buksner
Location: Toronto, Ontario
Address: 
146 Crescent Road
Toronto, ON M4W 1V2
Canada
Contact Phone: 
Contact Fax: 
Web Address: http://mooredale.com/
Contact Email: 
pbuksner@mooredale.on.caApply by Email