Youth Development Coordinator - Trent University
Post date: Jun. 10, 2019
Application Deadline: Jun. 20, 2019
Reporting to the Manager, Sport Development, the Youth Development Coordinator is responsible for the organization and implementation of sport and recreation programing for children and youth of all abilities offered by the Department of Athletics & Recreation at Trent University. Youth development programs would include summer day camps, P.A. day camps and holiday camps, school programs, day programs for school aged children, and partnership sport program development focused on youth development opportunities for youth of all abilities.
Incorporating principles of both HIGH FIVE® (Canada's quality standard for children's programs) and the Canadian Sport for Life’s Long Term Athlete Development Model, youth development programs will provide children and youth with the opportunity to practice and improve their physical literacy skills developing movement confidence and competence to be “Active for Life”.
The Youth Development Co-ordinator will:
- Manage the children and youth programs and oversees the day-to-day operation of all associated program inclusive of summer day camps, P.A. day camps and holiday camps, day programs for school aged children, and partnership sport program development focused on youth development opportunities for youth of all abilities.
- Assess the program requirements of children and youth in the community by communicating with youth (and/or their families) to determine their needs and interests and organizations that represent youth to determine needs and interests of youth.
- Research funding sources and project requirements and access funding and prepare funding proposals
- Provides administrative support for all children youth development programs inclusive of camp registration, including payments, registration and program confirmation with customers and/or their families.
- Responds to inquiries from parents, school groups, or the public about registration and communicates with parents and/or teachers during programs to respond to questions or concerns in a timely manner.
- Responsible for hiring all student staff and ensuring that each program is adequately staffed.
- Manages staffing schedules for all children and youth development programs within available budget.
- Supervises all instructional and program staff, providing coaching and regular feedback, conducting performance evaluations and managing any performance concerns or disciplinary issues.
- Completes bi-weekly timesheets for all staff, ensuring that they are coded correctly and submitted to Payroll according to the established deadlines.
- Manages training programs for all staff.
- Manages annual budget for all children and youth programs with a focus on revenue generation.
- Monitors budget on a monthly basis, analyzing data and reporting any variances to the Director.
- Maintains all facility bookings for the children and youth programs in the Class software system.
- Books facilities and coordinates contracts with external partners for field trips or customized programs.
- Oversees the Athletics Centre - Canoe Centre, including monitoring canoes for maintenance or repair, risk management procedures, equipment and staffing.
- Communicates, as needed, with other University departments and external suppliers (e.g. Physical Resources, food service provider, Security, Conference Centre) to ensure that all equipment, services and facilities are prepared for programs.
- Maintains an inventory of all children and youth development program supplies and equipment and orders supplies or materials as needed.
- Contributes written material for the development of promotional material, registration forms, newsletters and information booklets.
College Diploma (2 year) in Recreation, Sports Administration, or Child Development required.
- Minimum two (2) years’ experience in delivering programs related to fitness, outdoor education, or sport leadership for children and youth.
- Certification in the HIGH FIVE® (Canada's quality standard for children's programs) program is an asset.
- Experience in managing budgets.
- Excellent organizational, time management and planning skills.
- Excellent customer service skills.
- Ability to be flexible and adapt to changing situations.
- Awareness of personal safety issues, diversity issues and the security needs of youth and student staff.
- Ability to interact professionally and effectively with all constituencies of the University community, as well as with all external contacts.
- Intermediate level proficiency in Computer skills – Microsoft Word, Excel, Access.
- Current Standard First Aid & CPR Certification.
- Valid Ontario Driver's license (Class ‘G’ minimum) and access to a vehicle.
- Willingness and ability to work evenings, weekends, holidays and during scheduled University closures is required.
- Criminal Records Check, inclusive of Vulnerable Sectors Check (dated within the last 6 months) will be required as a condition of employment.
Responsibility for the Work of Others
Indicate whether the incumbent is directly or indirectly responsible for the work of others. Provide the title of the position(s) as well as an example of how the incumbent is responsible for the work of others on a daily basis. Specifically, indicate whether the position has responsibility for hiring and supervision of student workers.
Student Employees (on average 10 part-time student staff; 25 during summer programs)
To Apply: Those interested in applying are asked to submit a cover letter, resume and application form (if applicable), by email to firstname.lastname@example.org (Microsoft Word or Adobe PDF) no later than the above closing date at 4:00 p.m. Please note your full name and the job title in the subject line of your email (i.e. First and Last Name – Job Title). Applications from external candidates will be considered only when accompanied by a completed Employment Application Form.
Trent University is actively committed to creating a diverse and inclusive campus community and encourages applications from all qualified candidates. Trent University offers accommodation for applicants with disabilities in its recruitment processes. If you require accommodation during the recruitment process or require an accessible version of a document/publication, please contact email@example.com.
While the University appreciates all applications, please note that only candidates selected for an interview will be contacted. In the case of regular/recurring OPSEU positions, the University will consider internal OPSEU applicants first, in accordance with the OPSEU Collective Agreement.