Administrative Clerk - Volleyball Canada

Post date: Jan. 10, 2018

Application Deadline: Jan. 26, 2018

Position Start Date: Feb. 12, 2018

National Office- Administrative Clerk

Organization: Volleyball Canada

Supervisor: Director-Operations & Office Manager

Location: Ottawa

Type of Position: Full time

Start Date: 12 February 2018
Application Deadline: January 26, 2018

Nature of Work:

Volleyball Canada (VC) is a not-for-profit that provides leadership and oversees the development of Volleyball in Canada. It is a fast paced environment. This position is a first point of contact in the national office. Strong communication skills, interpersonal skills, a positive attitude and outgoing personality are a definite asset. Work is completed independently with general supervision. Travel and weekend work may be required. This position reports to the Office Manager, & Director - Finance & Operations.

Accountabilities:

Administration:

  • Be the primary contact for general inquiries: mail, phone and electronic communications
  • Maintenance of computer and paper filing systems
  • Assist with the maintenance of office equipment
  • Maintenance of VC templates, and contact lists

  • Liaise with VC corporate suppliers
  • Order office supplies
  • Assist in the coordination of VC meetings and events (Annual General Meeting, Board of Directors meeting, staff meetings etc.)
  • Distribution of internal memos
  • Courier and postal contact

Merchandise:

  • Responsible for E-Shop sales of merchandise and publications, and inventory records/maintenance
  • Manage onsite storage, and maintain records of all offsite storage items
  • Ensure all VC intellectual property is filed, ready for production
  • Assist in the sourcing of samples and merchandise as required

Finance:

  • Data input into accounting system, receivables and payables
  • Assist VC’s Finance staff in all reconciliations as required (Paypal, Shopify, Bank accounts & Credit Cards)
  • Preparation of reports for program areas
  • Volleyball Registration System
  • Preparation of invoicing to VC customers
  • Initiate required bank transfers, direct deposits and cheque runs
  • Maintenance of all required supporting documentation
  • Assists in preparation of monthly financial reports, audit files, and Sport Canada reports and applications

Other Duties:

  • Other duties as required by Volleyball Canada

Qualifications/Expertise:

  • Excellent interpersonal skills with the ability to communicate verbally and in writing with staff, athletes, volunteers, suppliers and the public in a pleasant and professional manner
  • Ability to show leadership to build and maintain excellent working relationships
  • A valid driver’s license, and access to a vehicle
  • Demonstrated expertise in Microsoft Office is required.
  • The ability to work independently demonstrating good judgment, analytical, negotiation and business skills in a fast-paced environment with many conflicting priorities.
  • Strong organizational and time management skills with the ability to set priorities, multi-task and meet deadlines.
  • A positive attitude and an outgoing personality.
  • Bilingualism (French/English)
  • Previous experience with accounting software considered an asset.

Please send your detailed resume and cover letter attention to Lucie Leclerc at lucie@volleyball.ca. Application deadline is Friday, January 26, 2018 (11:59 EST). Only those candidates selected for an interview will be contacted.

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Type of Position: Full Time
Employment Type: Employee
Salary Range: 

Contact Details

Contact Name: Lucie Leclerc
Location: Ottawa
Address: 
1A- 1084 Kenaston Street
Ottawa, ON K1B 3P5
Canada
Contact Phone: 
Contact Fax: 
Apply by Email