Administrative Assistant - PGA of Canada

Post date: Jul. 14, 2017

Application Deadline: Jul. 20, 2017

Position Start Date: Jul. 20, 2017

The main job purpose of this 7 month (approx.) opportunity is to provide administrative support to the Chief Financial Officer & Managing Director of Membership of the National office.  This position may provide administrative support to other departments as required.

Is required to juggle multiple priorities and maintain a high level of knowledge of association policies and procedures.

Reports to the Chief Financial Officer, Managing Director of Membership & Support Services, Chief Business Officer and Chief Executive Officer

KEY ACCOUNTABILITIES

Accounting procedure

  • Process accounts payable
  • Process accounts receivable
  • Accounts receivable collection
  • Prepare monthly bank reconciliations
  • Periodically reconcile online credit card and other payments
  • Prepare monthly credit card expense reconciliation
  • Record financial transactions on membership database
  • Process T2202 forms
  • Prepare various other schedules, reports and reconciliations as required
  • Backup reception duties

Membership procedures

  • Distribution of membership cards
  • Distribution of CFM package including hats
  • Process membership dues
  • Late fee invoicing
  • Membership suspensions
  • Collecting and reporting CFMs golf industry hours
  • Updating member information on database
  • Update Membership & Education Admin Manual
  • Amateur Status Reinstatement forms
  • Assist with various membership reports
  • Scanning Membership files

Administrative procedures

  • Organization credit card
  • FedEx
  • UPS
  • Purolator
  • Canada Post
  • Iron Mountain
  • Repairs and maintenance of office including scheduling repair and maintenance calls (Paul, exterminator, carpet cleaners, water cooler, etc.)
  • Organize office and staff functions
  • Monitor administrative office requirements including stationary, kitchen and other office supplies

Business Development

  • In-office procurement of member retail programs

Foundation

  • Process accounts payable
  • Process accounts receivable
  • Accounts receivable collection
  • Prepare monthly bank reconciliations
  • Reconcile online credit card and other payments
  • Prepare monthly credit card expense reconciliation
  • Prepare various other schedules, reports and reconciliations as required

Minimum Qualifications (Education, Skills and Knowledge)

  • Experience with Accounts Payable and Quickbooks Software
  • Proficiency in Word, Excel, and e-mail programs with accurate keyboarding skills is a must.
  • Experience in office administration and bookkeeping is essential.
  • Excellent organizational and prioritization skills, ability to be proactive, anticipatory and handle confidential material with discretion.
  • Background check required once hired

Additional Desired Qualification and Competencies

  • Experience in a member-based organization is a definite asset.
  • Ability to multi-task
  • Ability to interact with a varied membership demographic

Please send resume and cover letter to: info@pgaofcanada.com

Job Seekers

This job advertisement has been provided by an employer external to the Regional Municipality of Halton (Halton Region). Halton Region is not responsible for the accuracy, the authenticity and the reliability of the content.

Type of Position: Full Time
Salary Range: 20-25 per hour for 2 to 5 days a week for 7 months

Contact Details

Contact Name: Darcy Kral
Location: Acton, Ontario
Address: 
13450 Dublin Line
Acton, ON L7J 2W7
Canada
Contact Phone: 
Contact Fax: 
Contact Email: 
info@pgaofcanada.comApply by Email